Board Meeting – October 21st, 2014

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: 637 pm EDT

  1. Roll

Present: Nathan Wakefield, Mike Sullivan, Noel Yee, Erin Stephens, Louie Skaradek, Jared Davis

Absent: Martin Frost, Warren Hammond, Kyle Johnson, Veronique Provencher, Lucho Fernandez,

  1. Approval of Agenda

Motion: Louie

Second by: Noel

Discussion: None

Vote: Agenda approved

  1. Approval of Minutes:

September 23, 2014

Motion: Louie

Second: Jared

Discussion: None

Vote: Minutes approved

  1. Reports (Please keep verbal reports to 5 min or less except for future festival discussion)

Post 2014 IJA Festival Financials and Festival Report

Discussion: Authored by Cody Fiereck.  Mike mentioned how we haven’t received anything from the bookkeeper.  Nathan mentioned he will communicate with the bookkeeper.


2015 IJA Festival Report and Festival Organizer Positions (Veronique Provencer)

Discussion:  Special guest Tony Frebourg is confirmed (one of the best diaboloists in the world).  There is concern about doing preregistration and registration for the festival because we need the director and organizers of the festival to do that.


Future Festival Planning (Mike Sullivan)


YJA Report (Ellen Winters)

Discussion: No report and not much comments


Marketing (Kyle Johnson)

Discussion:  Nathan said that he thinks we’re poised to start planning for the “2015 tricks of the month” videos and how best to go about it.  Erin says that Jorge will be the main collaborater and that they plan to have two videos per month.  Noel feels some of the processes involved with the tricks of the month videos are not straightforward.  Noel mentioned he hadn’t heard from Kyle, and he’s hoping to get Kyle more involved.

Kyle has been keeping up the facebook page.


IRC (Erin Stephens)

Discussion:  Erin’s been talking to the guys from South America and Central America.  Peru is a possibility.  Costa Rica is also a possibility and would be held on WJD.  We still have a donor for these events which is great.  The donor wants to continue to try to bring the IRC champions to the IJA.  It was suggested to try to fundraise in order to bring the IRC winners to the IJA.


Membership (Marilyn Sullivan)

Discussion:  The numbers can be viewed by clicking the link.

Financial Report

Discussion:  We need a treasurer, and we’re going to advertise on the newsletter.  There was discussion about the bookkeeper helping out with this.  Erin expressed concern that we don’t have much communication with Scott Krause and he is the only person with access to the debit card and our bank account.  Nathan said that he will be in contact with Scott.


AMS Report (Mike Sullivan)

Discussion:  Mike said that he and Marilyn will go through training on November 3rd.


  1. Motions for Consideration
  2. Motion to approve Erin Stephens as as the 2015 World Juggling Day Coordinator. Letter of Interest.

Motion: Noel

Second: Jared

Discussion: Noel, “Are you making a new tshirt?”  Erin, “Yes, and I also already have a video editor.”  This vote does not approve the budget.

Vote:  Motion passes unanimously.


  1. Varia:
  2. Rebranding strategy and opposition.

Discussion:  There was lots of discussion about the history of the logo, the letter regarding the logo, as well as ways to update the logo.  A few people have suggested keeping the old IJA logo in addition to the new logo.  Nathan said that Don Lewis wrote something to explain the motivation for a new logo.  Martin asked what we want to say about the logo.  Nathan wants to clarify that we don’t want to change the organization, but to modernize our history.  We want to clarify that this has been discussed for years, by many board members.  The possibility of voting on a logo via facebook or other means was discussed as well.  Erin mentioned that we chose the name eJuggle by voting on it.  Martin suggested Nathan and Erin writing something about the new logo together.  We also want to clarify that we want lots of people involved in this decision.

  1. Proposed new stage rules.

Discussion:  Nathan is going to post this on boardplus for further discussion


  1. Set November Meetings

Next planning meeting November 4th and next Board meeting November 18th- both at 6:30pm ET.

  1. Adjournment

Motion to adjourn:     Jared

Discuss: None

Voting: Approved

Meeting adjourned at 8:16 pm ET.