Board Meeting July 23, 2015

At the 2015 Festival

  1. Call to Order
    Meeting is called to order at: 1:25 EST.
  2. Roll
    Present: Nathan Wakefield, Warren Hammond, Noel Yee, Shivella Schwab
    Absent: Bob Nueman, Louie Saradek, Mavin Ong
  3. Approval of Agenda
    Motion: Warren
    Second by: Noel
    Discussion: Straightforward.
    Vote: Passes unanimously.
  4. Motions for Consideration
    A. Motion to approve a chairperson for the 2015-2016 term.
    Motion: Warren
    Second: Shivella
    Discussion: Explained who is eligible.
    Vote: Passes unanimously.

    B. Motion to nominate Nathan Wakefield to as Chair.

Motion: Warren

Second: Noel

Discussion: Nathan accepts to continue his role as IJA Chairman. Discussion about board terms and who would be interested and eligible for next year. Discussion about meeting for a meal to discuss the organization at the festival.

Vote: Passes unanimously.

C. Motion for a proterm extension on IJA Officer positions.
Motion: Noel
Second: Warren
Discussion: Nathan shows Shivella the current officers page and explains the set up.
Vote: Motion passes unanimously.

  1. Adjournment
    Motion: Noel
    Decision: Discussion about when the next meeting with be. Nathan will touch base with board members after the festival to set up the best time. Noel suggests not having it at a :30 time.

Vote: Unanimous.

Meeting is adjourned at:1:42pm.

Annual General Meeting July 22, 2015

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at   11:15 AM  EDT.

  1. Roll

Present Board Members: Nathan Wakefield, Noel Yee, Warren Hammond

Absent Board Members: Bob Neuman, Louie Skaradek, Jared Davis, Kyle Johnson

  1. Agenda Approval

Motion: Noel

Second: Warren

  1. 2015 Reports

2015 IJA Festival (Véronique Provencher)

Discussion:  Festival looks like it will be about break even. Awesome fund is being used for a box party, water balloon, juggling, piñata, and more. 35k grant for outdoor events.

 

IJA Programs:

  • IRCs (Erin Stephens)
  • Discussion: Erin Stephens was not present.
  • eJuggle (Nathan Wakefield)

Discussion: Content is regular.

  • Youth Juggling Academy (Ellen Winters)

Discussion: No longer offering certifying courses, but merit badges are successful. Working on a new website. Some concern about funding.

  • WJD (Erin Stephens)
  • Discussion: Erin Stephens was not present.

Membership (Nathan Wakefield)

Discussion:  Membership document did not print in time for meeting. However, reports indicate that overall membership is declining, though there was a small bump in membership for the Wes and Tony video.

AMS Report (Nathan Wakefield)

Discussion: Unna Med funded. Your Membership went into play 11/3/2014. Paid through 2017. Not fully migrated as of yet.

  1. Future Reports:

Future Board Members (Erin Stephens)

Discussion: Erin Stephens was not present.

2016 IJA Festival (Nathan Wakefield)

Discussions: This will be in El Paso. Jim Maxwell is the Festival Director. Affordable hotel rooms, and everything is within a four block radius.

Future Festival (Mike Sullivan)

Discussions: 2017 will be in Cedar Rapids, IA, and 2018 will be in Springfield, MA. Moving away from college campuses due to changing dorm policies.

Executive Director (Lloyd Timberlake)

Discussions: Warren spoke about how this has been stalled due to lack of resources. Looking for someone to lead the search. Possibly fund a Gauntlet for next year.

  1. Open Discussion (15 Minutes Total)

Questions about eJuggling payments, and funding.

  1. Adjourn the Meeting

Motion: Noel

Meeting adjourned at: 12:20

Board Meeting July 18th, 2015

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: 9:41 pm EDT

2. Roll

Present: Nathan Wakefield, Jared Davis, Louie Skaradek, Kyle Johnson, Warren Hammond, Noel Yee, Bob Neuman, Martin Frost
Absent:

 

  1. Approval of Agenda

Motion: Kyle

Second by: Bob

Discussion: none

Vote: Passes unamimously

4. Motions for Consideration

 

  1. Motion to ban Steve Mills from attending the 2015 IJA Festival.

 

Motion: Noel

Second: Kyle

Discussion: This decision is based on his behavior from last year’s festival and his behavior leading up to this year’s festival.

Vote: Motion passes unanimously.

  1. Adjournment

Motion to adjourn: Bob

Discuss:

Voting: Passes unanimously.

Meeting adjourned at 10:00 pm ET.

Board Meeting June 23rd, 2015

Start the Recording

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: ___6:34_____ pm EDT

2. Roll

Present: Nathan Wakefield, Jared Davis, Louie Skaradek,Veronique Provencher, Afton Benson, Martin Frost, Kyle Johnson, Warren Hammond, Mike Sullivan, Bob Neuman
Absent: Afton, Noel, Warren

 

  1. Approval of Agenda

Motion: Kyle

Second by: Jared

Discussion: None

Vote:  Unanimously approved

4. Approval of Minutes:

May 26th, 2015

Motion: Louie

Second:Jared

Discussion:None

Vote:Bob Abstains, Minutes approved

  1. Reports (Please keep verbal reports to 5 min or less except for festival and future festival discussion)

 

Financial Report (Afton Benson)
Discussion: Nathan has been made a signatory on the account

 

2015 IJA Festival Report (Veronique Provencer)

Discussion:  update:

-received 24,000 from the city for outdoor shows!, show line up is finished, need someone to manage the bar,  mobile app for the festival is ready,  need to promote more to the north east juggling clubs of the USA

For this Festival we should make an acception for the rule of having a parliamentarian at this years festival?

We need to get presenter(s) for the special awards!

 

YJA Report (Ellen Winters)

Discussion:  None

 

Marketing (Kyle Johnson)

Discussion: Last minute Festival promoting going on

eJuggle Report (Scott Seltzer)
Discussion:

Membership (Marilyn Sullivan)

Discussion:None

 

IRC (Erin Stephens)

Discussion:None

 

World Juggling Day (Erin Stephens)
Discussion: Will hear about t-shirt sales soon.

  1. Motions for Consideration

 

  1. Motion to approve Duncan Pace as the 2014 Festival Video Editor with the terms outlined in the following agreement.
    2014 Video Editor Agreement

 

Motion: Louie

Second: Bob

Discussion:

Vote: Unanimously passed

 

  1. Motion to approve Jim Maxwell as the 2016 IJA El Paso Festival Director with the terms outlined in the following agreement.

2016 IJA Festival Director Agreement

 

Motion: Jared

Second: Kyle

Discussion: Jim is great!

Vote: Unanimously passed

 

  1. Motion to approve the 2015 Awesomeness Fund’s selections.
    Motion:Louie
    Second: Bob
    Discussion:
    Vote: Unanimously passed

 

  1. Motion to amend the Bylaws as follows:

(A) In the Bylaws, change Article II, Section 10(b)(ii) by adding,
at the beginning of (ii):

“using a secure online voting mechanism made available by the

Corporation, or, if such mechanism is not made available,”

(B) Change the IJA Pre-Election and Election Regulations by adding

the following new paragraph at the end of Part I:

The IJA Board can choose to entirely replace the use of

mail-in ballots with the use of a secure, reliable online

voting mechanism.  In such case, the Chief Teller or

Communications Director shall cause information about use of

said online voting mechanism to be emailed to all IJA members

who are eligible to vote and who have registered a valid email

address with the IJA.

(C) Use the YourMembership secure survey mechanism instead of

mail-in ballots to allow IJA members to vote before the

festival.  No mail-in ballots will be accepted.  Members may

vote by using the secure survey mechanism or by filling out a

ballot during the voting period at the IJA festival, but not

both.

Motion:Bob
Second: Louie
Discussion:  worried about people voting only once, and keeping votes anonymous. The IJA website’s survey system comes with a slightly non-anonymous system…

Should we make a public note when promoting the new voting system that the future voting system is not completely anonymous?
Vote: Nathan abstains/ Motion passed

 

  1. Motion to extend the deadline for board candidacy statements for this year to June 27th.

Motion:Kyle
Second:Louie
Discussion:none
Vote: Unanimously passed

  1. Motion to approve up to $300 in funding for 2016 promotional materials to be created and distributed at this year’s festival.

Motion: Jared
Second: Louie
Discussion: get a headstart on next year
Vote:Unanimously passed

 

  1. Varia:

Nathan makes motion to not require a parliamentarian to be present at this years annual meeting

Seconded: Bob

Discussion: If passed and we find a parliamentarian would we still want them present?

Vote: Unanimously passed

 

  1. Festival prep
    Discussion: Special award presentation needs a little extra planning. When? Where?

 

  1. Set July Meeting

Next Vision Planning Meeting – July 14 at _6:30__ ET.

Next Board Meeting –
TBD

  1. Adjournment

Motion to adjourn: Kyle

Discuss:

Voting: Unanimously passed

Meeting adjourned at _8:24_____ pm ET.

Board Meeting – May 26th, 2015

 

Start the Recording

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: 6:38 pm EDT

2. Roll

Present: Nathan Wakefield, Jared Davis, Louie Skaradek,Veronique Provencher
Absent: Noel Yee, Afton Benson, Martin Frost, Kyle Johnson, Warren Hammond, Mike Sullivan

 

  1. Approval of Agenda

Motion: Jared

Second by: Louie

Discussion: None.

Vote:  Unanimous approval.

4. Approval of Minutes:

April 21, 2015

Motion: Jared

Second: Louie

Discussion: None.

Vote: Passes unanimously.

  1. Reports (Please keep verbal reports to 5 min or less except for festival and future festival discussion)

 

Financial Report (Afton Benson)
Discussion:

 

2015 IJA Festival Report (Veronique Provencer)

Discussion: Discussion about camping space. Vero has a back up if there is not enough space, but it should be covered. Concern about cost of flights and insurance, but Vero has space in her budget.

 

YJA Report and YJA Website Outline (Ellen Winters)

Discussion: Jared feels that YJA should have it’s own section on the website, not its own domain. Talk about how its own domain is important for branding. Discussion regarding training on the new website and how to proceed with that. Plan to send an email to the AMS team to get further progress.

 

Marketing (Kyle Johnson)

Discussion:

eJuggle Report (Scott Seltzer)
Discussion:

Membership (Marilyn Sullivan)

Discussion:

 

IRC (Erin Stephens)

Discussion: Good work!

 

World Juggling Day (Erin Stephens)
Discussion: We love the tshirt design. Planning on juggling on WJD!

  1. Motions for Consideration

 

  1. Motion to appoint Bob Neuman to the vacant Board position.

 

Motion: Jared

 

Second: Louie

 

Discussion: Bob is taking Lucho Fernandez’s position, who recently resigned.

 

Vote: Passes unanimously.

 

  1. Motion to change the Board nomination deadline and the candidacy statement submission deadline to June 19th for this year only.

 

Motion: Jared

 

Second: Louie

 

Discussion: Plan to reach out to a few people. Jared suggests seeking out people that attend the festival.

 

Vote: Passes unanimously.

 

  1. Motion to purchase a SSL certificate at a three year period cost of $750, $500, and $500, each year respectively for a three year period total of $1,750.

    Motion: Jared

    Second: Louie

Discussion: Discussion if it is worth the price and how it can pay for itself.

Vote: Passes unanimously.

 

  1. Varia:
  1. Attendance and business at the festival.
    Discussion: Coordinating board meeting for the festival.

 

  1. Set June Meeting

Next Vision Planning Meeting – June 9th at 6:30 ET.

Next Board Meeting – June 23 at 6:30pm ET.

  1. Adjournment

Motion to adjourn: Jared

Discuss:

Voting: Passes unamimously

Meeting adjourned at 7:41 pm ET.