Board Meeting December 21st, 2015

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: 7:41 pm EDT

2. Roll: Nathan Wakefield, Louie Skaradek, Warren Hammond, Bob Neuman, Noel Yee, Marvin Ong, Shivella Schwab, Mike Sullivan, Afton Benson, Erin Stephens, Martin Frost, Jim Maxwell

Present: Nathan, Louie, Bob, Shivella, Mike, Erin, Martin, Jim, Marvin

 

Absent: Warren, Noel, Afton

 

  1. Approval of Agenda

Motion: Bob

Second by: Shivella

Discussion: Contract on agenda is being last moment edited for any typos, etc.

Vote: Approved Unanimously

  1. Approval of Minutes:

November 11th, 2015

Motion: Shivella

Second: Louie

Discussion: Nil

Vote: Approved Unanimously

 

  1. Reports (Please keep verbal reports to 5 min or less except for festival and future festival discussion)

 

Financial Report (Afton Benson)

Discussion: Nothing Major. Items in progress from last meeting.

 

2016 IJA Festival Report (Jim Maxwell)

Discussion: Successful Site Visit in El Paso. Convenient and Compact, food located nearby. Pre Reg Numbers to El Paso at least a week before. Need numbers to estimate the brunch purchases. Early bird prices the same. The others ticketed up slightly to cover budget gap. In the black – some gap and space, to be fine tuned in the future more.

https://docs.google.com/spreadsheets/d/1FiRIz5qYWEJdNY9tkdNNGXh1a6U0_OonCX-1GdpBFDc/edit#gid=1243665727

Above link is the festival budget.

Brunch – festival wristband based – or for the day. Wristband for brunch on the day they have the daily pass for. Possible punch the wristband for the daily band. Need a volunteer to man the door of the brunch. Publish exact rules of how you can get brunch, and how you may miss it. Possible over brunches we can be generous with. Championships or Brunches. Reach out to Arizona, New Mexico and Texas Festivals to promote El Paso in 2016.

Marketing (Erin Stephens)

Discussion: GABO created solid design for the 2016 festival. Solid graphics for facebook and stickers. Facebook and Instagram going well, twitter needs a little help. Overall marketing is up and reaching many people. Promotional videos made and doing well for the IRC’s. Immediate marketing is key in these new areas. Solid Latino presence and Spanish Language dominance in Facebook views. Exploring representatives from other southern countries – Mexico, Colombia, Costa Rica, Peru.

 

YJA Report (Ellen Winters)

Discussion: All moving along, Happy Holidays.

eJuggle Report (Scott Seltzer)

Discussion: Monthly Payouts in there. Work out a pay per content situation for some of the videos and content that other people provide. Remind Scott he can come to us about specific video and eJuggle project budgets.

 
Membership (Marilyn Sullivan)

Discussion: How do we increase IJA membership? Videos and social media outlining the benefits of joining the IJA. Problem of sending in dues. Visa and Mastercard would be the best way to get dues. But how do we reach others? Need more exploration of the actual process of payment of dues for Southern Countries.

 

IRC (Erin Stephens)

Discussion: Keep it growing. Almost 5 countries and areas are developing solidly.

 

Future Festival Planning (Mike Sullivan)

I’m registered to attend (free of charge) the National Association of Sports Commissions (NASC) Symposium in Grand Rapids, MI in April. This is another “buyer’s marketplace, reverse tradeshow” meeting, where I expect to meet and qualify more than 40 potential festival destinations, starting work on sites for 2019. Anyone with any feedback on our selection criteria or other things we want to change for our 72nd annual festival in 2019, please speak up.

Discussion: Nil

 

  1. Motions for Consideration
  2. Motion to approve signing The Get Smart Group Contract

Motion: Bob
Second: Louie
Discussion: Association correction.
Vote: Unanimously Approved

  1. Motion to approve paying annual dues of $100 for membership to the National Association of Sports Commissions.

Motion: Shivella

Second: Louie

Discussion: National Governing Body – we claim the title rights to have a national championship. Allows us to learn and grow as an organization.

Vote: Unanimously Approved

 

  1. Motion to direct the Webmaster to:

 

  1. Effective as soon as feasible, re-direct all traffic destined for www.juggle.org and juggle.org to IJA’s new website, which now resides at ym.juggle.org. This will have the effect of making the YM site responsive by default for traffic directed to www.juggle.org or juggle.org.
  2. Coordinate the technical requirements with the YourMembership system to make a transparent switch in destination for the traffic described above.
  3. Further re-direct all traffic from the ym.juggle.org domain to the new default URL, juggle.org.

 

The aim of this motion is to rationalize our web presence as we get ramped up for the 2016 festival. Essentially everything any IJA member or prospective member will want to know or do with the IJA for the next nine months will be housed and handled by the YM system. Very little content of any import or interest will be at the legacy site, which is now juggle.org and www.juggle.org.

 

Links to the legacy site, which can be archived in place at archive.juggle.org, can be place at the top and/or bottom of every page at the YM site.

 

Motion: Louie

Second: Bob

Discussion: Mike and Martin. Friendly amendment to remove January 1st from wording. Consolidate to juggle.org – old site is archived. dev.juggle.org is already an archive site. We do have a responsibility to keep the history of the IJA online.

Vote: Unanimously Approved

 

  1. Motion to approve Robert Gooding as the 2015 Festival Video Editor with the general terms outlined in the below contract pending wording revision by Nathan and Martin.

 

2015 Festival Video Editor Contract

 

Motion: Louie

Second: Shivella

Discussion:

Vote:  Unanimously Approved

 

  1. Motion to approve the IRC Mexico 2016 Proposal from the Periplo International Circus Convention, including the approval of a $400 budget from the IJA for prizes and publicity.

Motion: Marvin

Second: Bob

Discussion: $300 Prize Money – $100 Medals and Promotion : $400 total

Vote: Unanimously Approved

 

  1. Motion to approve the IRC Central America 2016 Proposal from Malabarismo Tico, with the agreement of funding $400 from the IJA budget.

Motion: Bob

Second: Shivella

Discussion: Same place that hosted it in 2015. Hosted in Costa Rica, San Jose. Had a discussion – Una Med sponsored a large part of the event last year. Rental and Stage – possibly need coverage of stage rental for $1000 US Dollars. Will be less ‘professional’ than last year with a smaller budget.

Vote:  Unanimously Approved

 

  1. Motion to approve initial operating budget of 2016 IJA Festival proposed by Jim Maxwell.

https://docs.google.com/spreadsheets/d/1FiRIz5qYWEJdNY9tkdNNGXh1a6U0_OonCX-1GdpBFDc/edit#gid=1243665727

 

Motion: Bob

 

Second: Shivella

 

Discussion:

 

Vote: Unanimously Approved

 

  1. Varia:
  1. 2017 Festival Director
  2. International Payment Methods

 

  1. Set January Meetings

Next Vision Planning Meeting – Jan. 4th

Next Board Meeting – Jan. 18th

 

  1. Adjournment

Motion to adjourn: Shivella and Louie

Discuss: A lot to do and much resolved.

Voting: All Approved then.

Meeting adjourned at 9:24 pm ET.

 

Happy Holidays, Merry Christmas.

Enjoy all the things. Thank you for being part of the work of the International Jugglers Association.