2006 IJA Portland Festival Income & Expenses

18 Dec 2006
2006 IJA Portland Festival Income & Expenses 2004 2005 2006
By Martin Frost, Katje Sabin & Bill Gilliland Actual Actual Est'd Actual
Income 129029 106827 93405 98,132.21
Expenses 76887 89165 100318 105,565.92
Net, excludes membership/merchandise 52142 17662 -6913 -7,433.71
Merchandise income (videos) 8459 1123 6,074.00
Membership income with registrations 10562 8158 7,641.00
Gross, includes membership/merchandise 71163 26943 -6913 6,281.29
2006 IJA Portland Festival Expenses Est'd Est'd Est'd Actual
Expenses 105,565.92
Travel
Special Guests 3500 1200 1,800.00
Staff
Fest Director 460 550 1000 1,219.00
Pre-fest Rental Car 383.22
Championships Director 355 350 350 267.00
farewell Director 350 100 350 222.60
Historical award winner 222.60
Videographer 300 350 250.00
Housing
Special Guests
Staff 2,535.90
84.38
Fest Director (Pre-fest) 550 554.42
Other Staff
Championships Director
Cascade of Stars Director
Videographer 350
Board - Split Rooms
Awards
Thank-You Gifts 937 0 1000 1,032.72
Flowers - Michelle 49.75
Donation to help defray loss 50.00
Joggling 250 370.28
Championships 50
Cash 3950 3950 3950 3,950.00
Trophies 0 0 75.00
youth show participation ribbons 40.00
stage&numbers medals 163.76
Ribbons and Medals 887 1000 300 581.51
Prop Competitions Prize Money 1600 1800 1800 1,800.00
Jazz & Juggle Prize Money 0 0
Numbers cash prizes 800.00
People's Choice Trophy 30.00
Extraordinary Service, Historical, Excellence 337.70
Excellence in Education 421 100 100 0.00
Bank Charges Merchant account fees 2700 2700 1000 955.29
PayPal fees 1,519.60
Bank fees for transfer 337.00
Festival Site
Facility & Theater
Facility Rental 5500 11248 15000 15,000.00
Facility final payment 70 2500 2,982.00
site services 17000 10352 4000
a/v labor 2500 8000 3,050.00
Joggling Track 0 1700 1000 333.75
Opening Party Site 0 0
Theater Site 11174 4070
Theater Equipment Rental 2600 7,957.50
Midnite Show Site 0 1550
Midnite Show AV 150 135.02
Other Rental (DDR, mats, carpet)
DDR 0 0 500
Gym Mats 200
Carpet, Pipe & Drape, Decorations 2000 4,411.00
Amp 75.00
Food
Monday dinner & sundae bar 3700 4151 8000 16,179.64
319 0 500
Green Room - total 250 300 250 279.45
250 250
250 250
Prelim Judge Food 250 250 70.00
1600 500
Pre-fest Party Food 350.00
Videographer Per Diem 240 240
Gratuities 1011 1700 1520
Merchandise
T-Shirts
Pre-production costs 0
Shirt printing 6322 6500 6500 6,977.50
buttons 450 223.95
DVDs
Production 3400 3400 2,630.00
Mailing
Mailer Postage (under printing) 0 0 585 585.00
Shipping (after fest) 475.30
Shipping (awards) 124.50
Shipping Postage 500 309.23
Postcards - local publicity 172.25
Other Postage 70.00
Shipping printer & supplies to fest 33.15
DVD mailing - Domestic 300 @ 1.3 390 390 1,008.35
DVD mailing - Canada 80 @ 1.60 128 128 258.00
DVD mailing - International 20 @ 4.20 84 84
Printing
Mailer Printing (& mailing) 2974 2500 1000 2,000.00
On-Site Copier 435 500 500 1,023.28
Program 0 590 700 465.00
reg materials 120.00
reg materials 17.69
vendor forms 12.80
Tickets 185 200 200 37.22
postcards 105.18
Advertising Flyers/Press Kit 0 0 300 75.00
School Show Programs 0 0 100
ID Tags / Wristbands 164 821 821
Marketing
Special Interest Magazines 0 0 2000 1,000.00
Local Publicity 0 0 1500 1,610.00
Professional Services
Monday Night Band 200 250.00
Special Guest 1 8000 3003 1000 1,125.00
Special Guest 2 2000 2500 2,500.00
Videographer 0 7500 7500 7,500.00
Photographer 0 0 300
Temp agency-Cashier 224.00
childcare 500.00
Telephone IJA phones 1800 2000 2000 1,800.00
personal phones 300.00
Office Supplies
Sign Making 0 0
badge blanks 77.26
lanyards & badge covers 352.59
Reg Desk Supplies 134.18
MIsc 436 350 400
Miscellaneous 3000 0 2000
walkie talkies 214.00
CZ cones 33.40
Jerome Power Exchanger 20.00
Petanque Balls 50.00
Airport Parking 3.00
Contingency (10% of total) 8800
Insurance 250 250 250 694.00
2006 IJA Portland Festival Income 2004 2005 2006
Data from Martin Frost & Jerry Martin Est'd Est'd Est'd Actual
Income, excludes memberships/merchandise 98,132.21
At Fest Income 31,562.21
Pre Fest Income 66,570.00
Packages
Adult 72497 Price Actual Est'd
early 39893 40975 32,631.00 149.00 219 275
medium 12710 13200 10,725.00 165.00 65 80
late 6970 7380 10,440.00 180.00 58 41
Youth 5759
early 4450 4950 6,732.00 99.00 68 50
medium 1000 1100 1,650.00 110.00 15 10
late 1150 3750 1,625.00 125.00 13 30
Partial Comps 1200 40.00 17 30
Welcome Dinner 3056 4014 300 450.00 15.00 30 20
Welcome dinner kids 50 50.00 10.00 5 10
Adult Gym Passes 10390 5625 7500 0.00 estimate 75.00 100
5-day 990.00 110.00 9
4-day 1,260.00 90.00 14
3-day 1,540.00 70.00 22
2-day 1,250.00 50.00 25
1-day 900.00 30.00 30
Youth/Senior Gym Passes
5-day 0.00 60.00 0
4-day 250.00 50.00 5
3-day 280.00 40.00 7
2-day 90.00 30.00 3
1-day 160.00 20.00 8
Spectator Passes 1-day 1595 500 500 2,305.00 5.00 461 100
Tickets
Youth Showcase & Juniors 1686 1000 1000 1,240.00 10.00 124 100
Teams & Individuals 4570 3000 1500 2,070.00 15.00 138 100
COS 7760 1000 3750 5,460.00 15.00 364 250
Farewell Show 300 1,275.00 15.00 85 20
Kids tickets
Youth Showcase & Juniors 112.00 7.00 16
Teams & Individuals 126.00 7.00 18
COS 280.00 10.00 28
Farewell Show 50 45.00 5.00 9 10
T-Shirts 2700 1500 1500 2,680.00 var.price 15.00 178.6667 100
Special Workshop 2400 2400 2500 2,875.00 125.00 23 20
Vendor Fees 1700 1500 0 4,024.00 125.00 12
Buttons 89 50 200 0.00 1.00 0
Stage Championship Entry Fees 455 250 250 360.00
Joggling Entry Fees 340 250 250 310.00
Numbers entry fees 100 220.00
Prop Comp entry fees 100 180.00
Free Food Donations 2000 0
Travel Donations 160 0
Donations 1320 1000 500.00
Wholesale DVD Sales 1495
Misc income 33.21
Auction income 2,314.00
Partial comps 700.00
Merchandise (videos) 6,074.00
DVDs 4000 2,920.00 10.00 292
Misc DVDs 3,154.00 var.price 10.00 315.4