2014 IJA Annual General Meeting Minutes
Wednesday July 30th 2014
Purdue University, West Lafayette, IN
Meeting called to order in the main gym at 3:06 EDT by Erin
Stephens, Board Chairman
Motion to move meeting into the Feature Gym : Martin Frost
Motion seconded : Nathan Wakefield
Meeting moved and continued in the Feature Gym
Current Board Members present : Erin Stephens, Lloyd Timberlake,
Noel Yee, Nathan Wakefield
Current Board Members absent : Scott Krause, Kyle Johnson, Jared
Parliamentarian present : Ed Fraser
Agenda approved with the addition of the introduction of the
candidates running for the Board of Directors
2014 IJA Festival Report : Cody Fiereck
Cody thanked all those who help him with getting things ready
for this festival. We had 276 pre-registered for the festival bringing in about
$39,500. So far by meeting time there has been about an additional
$11,500 brought in on site with more to come. We expect there to be about
$60,000 total in festival expenses. The Welcome Show had about 400
attendees, larger than normal number likely due to professionally produced
ads (25 showings). Problems putting together the festival include the
frequent changing over of the Purdue staff assigned to working with Cody
and the IJA and the change in policy of not letting kids stay in the dorms.
Marketing : Erin Stephens
The IJA continues to have more exposure on social media
platforms such as YouTube and Facebook.
IRC : Erin Stephens
The IJA held its third competition in Mexico. There are plans for
additional competitions in Central and South America. There is interest
from other countries such as Australia, Japan and Israel. This year we had
our first IRC winner from Mexico attend the IJA Festival. The IJA had a
presence at the EJA for the first time in many years.
eJuggle : Nathan Wakefield
Since 2012 we’ve had 435 postings to our eJuggle online
magazine. Among these postings are articles, challenges, podcasts and
videos. In addition to public videos, our-members only content includes
videos from Jay Gilligan, Tony Pezzo, Wes Peden and most recently the
Alan Jacobs club swinging video.
Youth Juggling Academy : Erin Stephens
Ellen Winters has devised a system of achievement badges for
young jugglers. Artwork for the badges were created by Louie Skaradek.
World Juggling Day : Erin Stephens
We had the most number of events in the most number of
Video Tutorial Contests : Thom Wall
So far, we have had 260+ instructional videos produced from
this contest. Thom plans to coordinate another month-long submission
contest in September.
Future Festivals : Mike Sullivan
Our plans are to go to Quebec City in 2015. By the
end of August we expect to have an agreement to go to El Paso, TX in
2016. A couple of 2017 prospects are Athens, GA and Dubuque, IA. Mike
Sullivan plans to attend a reverse trade show to search out more
AMS Website : Mike Sullivan
The IJA is moving forward with a conversion to an AMS
(Associated Management System). We are now fully funded for three
years, thanks to a new anonymous donor.
Affiliates Program : Lloyd Timberlake
Jim Maxwell has been going over old data and checking for all
the active affiliate clubs. The IJA is considering exploring ways to help
affiliates with insurance and 503(c) status.
Membership : Nathan Wakefield
The past few years has shown a steady drop in membership
and maybe we should consider that our membership model is changing.
Our hopes to increase membership in Latin American countries have been
stymied by their inability to use PayPal, which is the only online method we
currently have for payment.
Bookkeeper : Lloyd Timberlake
The IJA is getting a new bookkeeper. After a candidate search,
Dennis Marson (sp?), a vastly experience bookkeeper was selected.
iiWii : Erin Stephens
Starting this year, all of the money coming from our anonymous
donor iiWii will be going into savings.
Candidates for the Board :
Warren Hammond and Nathan Wakefield were able to
introduce themselves to the meeting attendees. Erin gave a brief bio for
Louie Skaradek and Lucho Fernandez who were unable to attend the
IJA 2015 Festival : Noel Yee
Noel was able to do a site visit of the 2015 IJA Festival while
attending Turbofest this year. The festival will be held at the Quebec City
Circus School in conjunction with a local community college.
Executive Director : Lloyd Timberlake
The BOD have been discussing the possibility of hiring a part-
time Executive Director for the purposes of administration and grant writing.
Open Discussion :
One member reminded the board about the continuation of
organizing and digitizing the IJA Archives.
Meeting adjourned 4:55 EDT
Recording Secretary : Steve Rahn