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International Jugglers' Association

 

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Previous minutes: July 21, 2006 | List of available minutes | Next minutes: August 30, 2006

IJA Board Meeting - August 16, 2006

1. CALL TO ORDER: Chair Kim Laird called the meeting to order at 8:05 p.m. EDT. Jim Maxwell was appointed acting board secretary.

2. ROLL

Present: Kim Laird, chair; Sandy Brown, Don Lewis, Jerry Martin, Jim Maxwell, Bob Neuman, Will Penman, board members; John Satriano, 2007 fest director, Martin Frost, communications director; Katje Sabin, ad hoc BOD secretary; Scott Plapinger, IJA member

Absent: none

Board enters Executive Session at 8:09 p.m. EDT to discuss the 2007 Festival Budget.

3. APPROVAL OF AGENDA: Agenda approved as corrected by unanimous consent.

4. PREVIOUS MINUTES: Minutes of the July 19 and 21, 2006 meetings tabled until next regular BOD meeting.

5. REPORTS

Festival 2006 - Katje reports that we had a festival, and most feedback was good. A final report will be sent to the board once all the numbers have been crunched.

Championships 2007: - Dan Holzman has a proposal regarding scoring of IJA Stage Championships. It will be forwarded to the board.

Finances - Kim reports that first and second quarter statements were sent to the board members. She is considering moving most funds to Bank of America for convenience. Bob has volunteered to take over certain treasurer duties (specifically, bill payments), while Kim continues with bookkeeping, so that there will not be a conflict between board chair and treasurer.

Insurance - Kim reports that the IJA has insurance to offer to the membership via Paczolt. The price to be quoted in the next issue of JUGGLE magazine (in a full-page ad) will be $300 for members in good standing, for a one million dollar performance liability insurance policy. This offer will also be extended to juggling clubs (with at least 5 IJA members) at the same price. It will also cover festivals and public shows. The IJA would process payments through the IJA store. Kim is also getting quotes for IJA D&O insurance, which has lapsed.

Store - Sandy is having merchandise shipped to her ASAP.

6. CONTINUING BUSINESS

6a. Magazine: Kim: Quantam's proposal is way above our means. DVD offer sounds nice, but membership is not ready for strictly DVD-only magazine... people want a magazine in hand. She has spoken to Alan Howard, and thinks his print magazine proposal is the most reasonable. He is working on providing numbers regarding several different cost-cutting measures to bring his proposal down as far as possible. Board needs to look at the balance sheet, and include the LM account interest and publishers' final low proposals. Issue is tabled until IJA special BOD session on Wednesday, August 23, 2006.

6b. Strategic Plan: Kim moves that the board officially adopt the Strategic Plan and IJA item timeline. These are both "works in progress" and are meant as a structure for the board and volunteers to follow. Motion tabled until next regular BOD meeting.

6c. Membership Directors: Don moves that Jim Maxwell, Mike Sullivan and Marilyn Sullivan officially be appointed as membership directors. Seconded by Sandy. Passes by unanimous consent.

6d. Communications Director: Bob moves that Martin Frost be officially appointed as communications director. Seconded by Jerry. Discussion: Will has some reservations, centered upon definition of duties and responsibilities of the communication director position. A middleman could increase chance of miscommunication. He objects to a single person taking initiative on certain communications without BOD knowledge. Communications other than membership renewals and routine items should be copied to the board; Board agrees to this policy. Motion passes by unanimous consent.

7. NEW BUSINESS

7a. Treasurer: Jim moves to appoint Bob Neuman as treasurer, and that he be allowed to proceed with consolidation of IJA assets. Will seconds. Motion passes with unanimous consent.

7b. Copyright: Kim moves to accept Andrew Conway's competition rule "Competitors may use copyright, royalty free or public domain recordings. Should a competitor elect to use a copyright recording, they must provide written evidence that they have obtained performance and synchronization rights from the owner of the copyright to use that recording in IJA competitions and videos." Motion tabled until next regular meeting.

7c. Education: Don Lewis moves: whereas the IJA is seeking to increase membership; whereas the IJA charter mandates giving assistance to jugglers (presumably including the ones who have yet to learn); whereas the IJA does not have basic instructional or promotional material available; be it resolved that the IJA develop a series of basic instructional sheets which will include information about the IJA, be clearly branded, and have a common professional look and feel. These sheets will be supplied as pdf files available on the IJA website. Input and participation by interested members is encouraged. Some aspects of this project may be outsourced depending on the resources available. The project should be developed such that translations are easily accommodated. Don volunteers to implement this project. Seconded by Jim. Motion passes by unanimous consent.

8. NEXT MEETING: Special BOD session is scheduled for Wednesday, August 23, 8pm EDT. Next regular BOD meeting will be held September 20, 2006 at 8pm EDT. Agenda items due to BOD chair on or before September 9, 2006.

9. ADJOURNMENT: Will moved to adjourn. Meeting was adjourned at 10:41 p.m. EDT by unanimous consent.

Respectfully submitted,
Katje Sabin, ad hoc Board Secretary


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