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IJA Board Meeting- December 5, 20071. Call
to order 2. Roll call 3. Approval of agenda 4. Approval of minutes 5. Reports Finance- Holly was unable to make the meeting. The Q3's will be posted. Membership- The current membership number is 1669. Store (Sandy Brown)- Orders are being processed and dvds will be sent when ready Video (John Satriano)- Due to copyright compliance problems with Ahlmedia, the dvds are running late. We are required to have Alan dub over certain acts before the final master can be reproduced. Right now it looks like the video will be delivered in January. Competition (Chuck Hawley) -There were a lot of people who contributed to the new competition rules. Chuck sees it as a move in the right direction. We will need to revise and review next year following the competition. Ideation or promotion (Kim Laird)- Right now people are working on their respective prospects. Kim will be following up with more information in the January meeting. 6. motions 6a.
John Satriano proposes confirmation of Jeff Peden as video coordinator. 6b.
Don Lewis proposes that Bob Neuman be confirmed as awards committee
chairperson. 6c.
John Satriano proposes the following copyright music policy be adopted
for all competitions at the IJA annual festival: 6d.
Chuck Hawley proposes the Junior's Championship prize money be set
at 1/2 the prize money for the Individual Championships. 6e.
Chuck Hawley proposes the new scoring system for the Championships
be adopted. See Attachment A. 6f. Kim
Laird proposes a Juggleship program for youth (for discussion) 6g.
Kim moves that Barry Rapoport and Dean Wicklund are to approved as
World Juggling Day Coordinators for 2008. 7. varia 8. next meeting - January 16, 2008 at 8:00 p.m. est. 9. adjournment
Attachment A: The IJA stage championships:individuals, teams, and juniors In addition to the rules and procedures for the IJA Stage Championships, supplemental information can be found on the Stage Championships web page(http://www.juggle.org/stage_championships.php). All questions regarding the IJA Stage Championships shall be directed to the Championships Director. The Championships Director's contact information can be found on the IJA Contact Page. Introduction
There is no limit to the choice of props and the style of manipulation; however, the majority of the act must involve the manipulation of props. Other skills will be judged in so far as they directly enhance the overall entertainment aspect of the routine, or to the extent to which these non-juggling skills, when combined with juggling, increase the difficulty or risk of the juggling. Competitors are to have a prepared, polished juggling routine, running within the time limits of the competition, with few drops. Competitors are expected to behave in a professional manner, and to inform the Championships Director beforehand of any unusual needs or problems with a routine. Professional practices include knowing the rules; abiding by the schedule; being on time for all registrations, preliminaries, rehearsals, performances and awards ceremonies; respecting the rights of others; and conducting oneself in a gracious manner. dates
and times events The
IJA Stage Championships consist of three events: who
may enter registration queries rule
violations disqualification championships stafF judges As much as possible, the Championships Director should attempt to diversify the panel of finals judges. Judge selection will be made public before the deadline for preliminary entries, and will include judges' names and credentials. Judges should not have a close personal relationship with the competitors where he or she would not be able to fairly assess the performance of the competitor. If a judge or competitor feels there is a problem regarding this issue, then it is the individual's responsibility to bring it to the attention of the Championships Director. All judges will receive a compilation of past competition acts that will be used to train judges to think about how the system works and to learn how to score different acts. guidelines for judges preliminary
competition
The maximum number of competitors will be predetermined based on the time and resources of the festival. The Championships Director, in conjunction with the Festival Director, will determine this number before the entry deadline. The same judging system used in preliminary judging will be used in final competitions. The only difference is that five judges will be used for preliminaries, and seven for the final competition. The top and bottom scores will not be counted. The middle three will be averaged together. The Championships Director will send all videos of acts to the five preliminary judges. Each judge will evaluate all the acts independently. They will have ten days to complete this process. The preliminary judges will then return all videos and scores to the director, keeping a record of their own scores and keeping their scores and opinions confidential. The Championships Director will then compile scores and the predetermined number of competitors will be chosen based on the top combined scores. The director will then send a letter or email to each of the preliminary judges showing all scores and computations. Once all judges have confirmed the accuracy of their scores, all entrants will be notified of who qualified for the final competition. Acts who do not make the final competition will receive a copy of their scores, as well as their overall placement in the field, cut-off score, and preliminary judges' comments. All results and comments for the entrants who qualify for the final competition will be withheld until after the competition is complete. Position in the show will be based on the entrants' final scores of their preliminary acts. The competitor with the highest score goes last, second highest goes next to last, and so on. Upon request, all preliminary videos may be returned to the competitors at the festival or destroyed. rehearsal
for finals backstage
access assistants music
and sound effects time
limits technical
restrictions and considerations The IJA will endeavor to provide a high quality stage for the competitions, but no explicit guarantees are made concerning characteristics of the performance area. For example, competitors are advised to provide their own "bounce slabs" for technical bounce tricks, and to be prepared to cope with possibly adverse lighting conditions or uneven ceiling heights. No object may be intentionally juggled in an unsafe manner or thrown or kicked off the front of the stage. Acts involving fire in any way are not permitted. Acts that damage the performance area in any way are not permitted. Judges, audience members, and all backstage personnel, except those directly involved with an act, may not engage in any behavior that could materially affect an act, other than applauding or otherwise expressing approval in appropriate ways at appropriate times. The Championships Director reserves the right to veto any prop or portion of a routine that may jeopardize the professionalism of the championships or the safety or property of the audience, the championships personnel, or the theater. judging
system If these Teams rules are not followed, the judges' scores should reflect negatively. Each competition is held separately. For instance, if Teams and Individuals were on the same night, one competition would run in the first half and the other would run in the second half. Every finals act is required to be as similar as possible to its preliminary act. A competitor who intentionally changes his or her act in a significant way from the preliminary act may be disqualified. A scale of 0 to 5 is used for judging
all competitors: The following categories are used to determine the final score of each performance. The multiplication factor determines the weight of each category.
*The Stage Presence category is not included in preliminary judging. Each competitor will automatically be rewarded with five points for Stage Presence in the prelimary competition. The two timer/counters will count the drop events in each performance. A drop event occurs when a competitor loses control of one or more props and it falls to the floor. Regardless of how many props hit the floor, it is counted as a single drop event. The two timer/counters' drop event numbers are averaged together to get the drop count. Prior to scoring, the timer/counters give the drop count to the judges for consideration. It is up to the judges to determine how drops affect scores. Each judge is required to score independently. Judges record their scores and write comments for each act immediately after the completion of the act. All scores are to be turned over to the scorekeeper before the next act begins. The timer/counters also keep track of the time that each act takes to complete. If the competitor goes over time, the following points will automatically be deducted from the final score. This is a systematic deduction and is not within the responsibilities or control of the judges.
The lowest and highest scores in each category are thrown out. The remaining five scores are averaged together. This would be the final categorical score. The scorekeeper enters each score into a spreadsheet during the competition for expediency. Each final categorical score is multiplied by its corresponding factor to figure points. All points are added up to total the final score. The competitor with the highest score wins first place, the competitor with the second highest score wins second place, and so on. In the event of a tie, the final categorical scores for the competitors with equal scores will be recalculated with all the judges' scores, including the highest and lowest scores that were previously omitted. This recalculation will determine who wins the tie. If the scores are still tied after the recalculation, a tie will be declared and two medals will be awarded for the same place. If there is a medal for the next place, it will not be awarded (e.g. a tie for second place calls for two silver medals, but no bronze medal). One of the five preliminary judges is needed to be present at the competition to confirm that the preliminary act is very closely the same as the final act. If the preliminary judge feels the competitor has intentionally changed his act between the preliminaries and the finals, the Championships Director will be notified. It is the decision of the Championships Director as to whether or not the competitor will be disqualified. The Championships Director will not have the opportunity to make the decision unless the preliminary judge raises the issue. Following the competition, the judges may be required to leave the theater to confirm all of their scores are correct. This time is to be used to confirm scores written on judges' scorecards. This time is not to be used to discuss, debate, or change scores. Once all scores are confirmed, the winner will be ready to be announced. All scores with complete breakdowns may be posted at the festival and on the Stage Championships web page. All competitors will receive a copy of the scorecards for their championship and preliminary acts. explanation
of categories Entertainment Level:Overall appeal of the act. Degree of Difficulty:Difficulty of tricks performed, as well as the inherent difficulty of the prop used. Degree of difficulty is determined by the type and number of objects juggled; the speed of the juggling; the types of throws, catches, balances, or other object manipulations; the complexity of combinations of juggling tricks; and the transitions between juggling tricks. Theatrical Framing:May include but is not limited to overall routine, costume, music, speech, comedy, use of props, and staging. High marks will be awarded for successfully using theatrical elements to enhance an act. Low marks should be given if theatrical elements are detrimental or distracting to the act. Creativity:New tricks, props, approaches to performing, and presentations that are performed well will receive high marks. Element of Risk:The chance of a drop or mistake, and the difficulty of cleanly recovering from a drop or mistake. Stage Presence:Ability to command an audience with confidence and an impressive style or manner. awards
and prizes First
place: gold medal The prize money for teams is to be shared among the team members. For example, a prize of $500 for a team act means that the team receives $500, not that each team member receives $500. If only two entrants qualify for the finals in any event, then no third place medal or third place prize money will be awarded in that event. If only one entrant qualifies for the finals in any event, then that entrant wins the gold medal and associated prizes, and no second or third place medals and prizes are awarded in that event. Chuck Hawley, December 3, 2007
Attachment B: International
Jugglers' Association A limited number of Youth Jugglerships (an IJA sponsorship for a young juggler) will be made available each year so that deserving young people, who otherwise would not be able to afford it, can attend the annual IJA Festival. The Youth Jugglerships will offer each chosen young person an IJA Festival Event Package and a one year IJA membership. Transportation and lodging is the responsibility of the individual. Youth Jugglerships are need-based and are intended for young people ages 17 and under who would not otherwise be able to attend the annual IJA Festival without outside assistance. The individual must be 17 or younger during the festival dates. Individuals must be nominated by a sponsor. Individuals may not nominate themselves. Parents or family members cannot serve as sponsors. Those being nominated may not have attended any previous IJA Festivals. The sponsor should complete the Sponsor and Nominee information requested below. They are also required to compose a letter of referral-about 300 words-- which includes the following: --How long
have you known the young juggler? Email all information and referral letter to (insert email address) no later than April 1. |
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