IJA Board Meeting - August 31, 2004
1. Call to order
The meeting was called to order by Todd Strong at 6:33pm Pacific
Time.
Andrew Conway was appointed recording secretary pro-tem.
2. Roll
Present: Todd Strong, Chairman; Andrew Conway, Dave Davis, Joyce
Howard, Jerry Martin, Bob Neuman, Directors; Dan Howard,
Secretary/Treasurer.
Absent: Tim Furst, Director
3. Approval of Agenda
The agenda was approved as amended.
4. Approve July 27, 2004 minutes
The minutes of the Board meeting of July 27, 2004 were approved as
corrected.
5. Reports
2004 Festival Report
Todd reported that a draft written report is under review, and will be
distributed to the board at the end of week.
2005 Festival Report
As of last week, Todd Strong is the new festival director pro tem. He
has received proposals from the Rivercenter convention center and the
Radisson hotel, both in Davenport. He is waiting for a proposal from
the theater.
Treasurer's Report
Dan Howard stated that he wished to be replaced as primary treasurer
effective October 1. The board expressed their thanks for all Dan's
work in this capacity.
2006 Festival Site Selection
Todd reported that RFP will be published in a week or two
Governance Committee Report
Dave reported that the following people have contacted him and have
shown an interest/willingness in being on the committee.
Kathy Kaufman
Don Lewis
Russ O'Brien
Robert Puhalla
Art Thomas
Video Projects
Andrew has just received this year's DVDs from Alan. They look
good. Todd should be getting a copy for review, too. We are starting
to get wholesale orders for DVDs. Alan Plotkin has prepared a Buffalo
Renegade video, which the IJA will review and decide if we want to
sell.
Business Processes Streamlining Committee
Joyce reported that work is still in progress on this. She is looking
for more committee members and will post a request on the public
forum.
Archives Report
See attachments
Webteam Report
See attachments
6. Unfinished Business
There was no unfinished business
7. New business
7a. Governance Committee Dave moves that the board appoint the following people to the
Governance Committee:
- Kathy Kaufman
- Don Lewis
- Russ O'Brien
- Robert Puhalla
- Art Thomas
Approved by unanimous consent.
7b. Unused JUGGLE over-printings Dave moves that the IJA try an experimental membership drive using
currently unused over-printings of JUGGLE.
Approved by unanimous consent.
7c Video project on women jugglers
In exchange for use clips from the IJA video library by the producers
of a DVD on women jugglers, Joyce will attempt to negotiate a
discounted price for IJA members.
7d Webteam
Dave moves that the board authorizes sufficient funds (up to $2,000
annually) to proceed with the objectives outline in the Web Team
Report.
Approved by unanimous consent.
8. Discussion and setting next meeting date
The nest meeting will be Wednesday, September 22, 2004 at 9:30
p.m. Eastern time.
9. Adjournment
The meeting adjourned at 8:05pm Pacific Time
ATTACHMENTS
- Web Team Report
- Archives Report
Web team report
The web team has been quite active over the last month.
- We have prepared a section on "how to juggle" to be added to our
site. This is comprised of links to sites we have identified as good
resources.
- We have examined several forum software alternatives and
experimented with integrating them into the site.
- We have continued our efforts to revise the over-all look and feel
of the site including a new home page. To date we have yet to find a
solution with undesirable side effects. Undesirable side effects may
be unavoidable.
- We have looked into gallery software that would allow members to
have a way to share juggling photos and/or videos.
We expect to be able to have all of these improvements available soon.
-David Davis
Web Team Member
IJA Archives Report
The IJA Archives has gradually been pulling itself together and
rapidly increasing in size. Here's an update on what's happened to it
lately, from assistant archive director Alan Howard. (That's me.)
The present home of the Archives is Las Vegas. Stan Allen purchased a
large building for Stagewrite Publishing last year and presently has
plenty of unused warehouse space. The archives now live there (with a
number of boxes of videos, negatives, etc. being stored upstairs in my
office, in a more temperate climate).
The archives include 9 boxes of materials which were mailed to me from
Richard and Ginny a couple years ago, plus a number of boxes (mainly
containing financial records and similar files) which had previously
been sent to Andrew Conway. These were delivered to Vegas by Karen
Quest, who drove down from San Francisco last year and packed along as
much of the stuff from Andrew's as she could. I believe he still has
one or two items remaining which were too big to transport along with
everything else (such as Kris Kremo's old prop table, from his days in
Las Vegas).
Mary Wilkins made significant contributions to the archives, with
magazines and nearly a full file of IJA Newsletters. (It may actually
be complete now, with the recent acquisitions from her -- see below.)
When I arrived in Buffalo in July I was not expecting to become
caretaker of so much of the archives, but Braidy Brown showed up with
a van full of stuff. Posters, display boards, photos, scrapbooks,
props, letters, etc. -- all the archive item he had in his
possession. He turned them all over to me to transport back to Las
Vegas. I squeezed as much as I could into my rental car on Sunday
(not being able to pack them properly and ship them out that day),
and drove them to Cleveland, where I was for the next few days. I
packed them all for shipping and sent them via UPS from Cleveland
to the Stagewrite offices in Las Vegas. All boxes arrived,
seemingly unhurt. (Well, the boxes were a bit scarred, but the
contents are okay.)
There were approximately five boxes which would not fit into my
car. Sandy Brown took charge of these, loading them into her van and
transporting them to Kansas. We have not yet made plans to get those
here to Vegas. Sandy has a couple large boxes of auction items, a
plastic trunk of 10 (I think) Harry Lind clubs, and two boxes
containing the Passing Zone's Teams trophy (a for-display model, I am
told).
In August I rented a van and drove to Phoenix to pick up boxes of 248
juggling videotapes, previously purchased from Mary Wilkins and stored
at Dave Davis' home. In a vehicle with no mileage charges, this seemed
a good time to get these boxes of tapes, since I had to go to Mary
Wilkins' home in Chino, California that weekend anyway. Mary was
moving, and that was the only time I had available to get to see and
bring back her collection of books before she had to be out of her old
house.
Braidy and Mary had worked out a deal in Buffalo for the IJA to
acquire her juggling library. The items were to be auctioned off in
2005, with the IJA and Mary splitting the profits 50/50; the IJA would
also be able to purchase any items we wanted to retain for the
archives, working out an individual per-item price with Mary. When I
arrived in Chino, Mary said she had changed her mind -- with no
guarantee that the books would all sell in 2005, and not wanting to
see this deal dragged out over a number of years, she preferred a
single one-time settlement. I agreed to her price of $2,500.
The IJA now owns the majority of Mary's collection of books,
magazines, clippings, photos, displays, etc. We may do with them as we
wish, either keeping them in the archives or auctioning pieces off. I
think this is a great deal, and do not think there is much we should
be auctioning. Especially in the books and magazines -- the rest of
the IJA archives includes no books, and I think this is an
important start at a comprehensive research library for the IJA. If
we had stuck with the original deal between Mary and Braidy to
auction or buy these (either for an agreed price or by bidding for
ourselves at the auction itself), we could well have gone beyond
the total price Mary was asking.
I have sent three bills to IJA Treasurer Dan Howard for
reimbursement/payment: $2500 to go to Mary Wilkins, van rental and gas
costs to go to me, and UPS shipping costs to go to Stagewrite (to whom
I billed the boxes shipped from Cleveland to Vegas, since I knew the
account codes and Stan okayed my using them).
Now, in a temporary relatively-slow period between magazines,
conventions, and shows, I am starting to sort through and catalog all
the IJA Archives items. First a general listing of what is in each
box, then later a more detailed accounting of all items individually.
Future plans include scanning papers, photos, and photo negatives to
help preserve them digitally, and copying videos onto DVD, again to
aid with preservation of the contents.
Please let me know if you have any questions.
Thanks,
Alan
Assistant Archives Director
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