IJA Board Meeting- September 24, 2008

1. CALL TO ORDER: Chair Chuck Hawley called the meeting to order at 8:05 p.m. EDT.

2. ROLL:
Present: Chuck Hawley, Chair; John Satriano, Anthony Shave, Kevin Axtell, Ken Farris, Richard Kennison (board members), Janelle Hawley (Recording Secretary), Martin Frost (Communications Director), Mike Sullivan (Festival Director)
Absent: Kim Laird (Board Member)

3. APPROVAL OF AGENDA: John Satriano moved to approve the agenda. Agenda was approved.

4. APPROVAL OF MINUTES:
Chuck Hawley moved to approve the minutes from the July 19th, 2008 BOD meeting. Minutes were approved.

Chuck Hawley moved to approve the minutes from the August 27th, 2008 BOD meeting. Minutes were approved.

5. REPORTS: (See Below)

6. MOTIONS:
6a. Chuck Hawley moved that Scott Slesnick be confirmed as Magazine Liaison.

Scott reads over the articles in "Juggle" magazine to make sure there are no legal issues before it goes to print. He does a good job.

Motion passed.

7. VARIA:
7a. Kevin Axtell will be posting an outline for the video contest on the forums within the next couple of weeks. It will be an on-line "YouTube" video contest. It will be a 2 to 5 minute video promoting the IJA. The video contest will require membership in the IJA in order to win a prize.

7b. Anthony Shave has been gathering information on the magazine contract. Anthony will post all the information on the forum within the next month for members to comment.

8. NEXT MEETING: Next regular BoD meeting will be held on October 29, 2008 at 8:00 p.m. EDT.

9. ADJOURNMENT: Ken Farris moved to adjourn the meeting at 8:35 p.m. EDT.

Respectfully submitted by Janelle Hawley.

REPORTS:

Festival Report - submitted by Mike Sullivan
* Dan Holzman has these headline acts confirmed: Michael Menes, Wes Peden & Greg Kennedy; a third well-known act is hoping to confirm by November.
* Dan will be assisted by Ivan Pecel, who will help direct and will also perform. Passing Zone is a possible act.
* Public show on Friday night. Cascade of Stars on Saturday night?
* Kevin Axtell volunteered on the call to be the 2009 Workshops Director, offer accepted.
* Adria Moskowitz has offered to be the Security Director; accepted, awaiting confirmation from Adria.

Treasurer Report - submitted by Kim Laird
* We have two outstanding bills for the DVD project on which John Satriano has been working on. Both bills together total approximately $2,400. I need receipts/invoices for these expenditures to make the payments and John had indicated in an email these items would be forthcoming.

*Holly Greeley has the IJA computer packed and ready to be shipped to Tim Sullivan. We will be setting up a remote access so that I will be able to assist Tim if there is an extended period time he is unable to work on the books. Holly and Tim will be in touch with each other to confirm Tim’s mailing address. The computer will then be mailed and we will be ready to get the fest numbers and quarterly numbers all caught up.

*Paypal took a while to remove Holly’s name and add mine. That has now been completed and all name transfers are complete.

*The paperwork for Mike Sullivan to have his own Bank of America Visa card for fest expenses has been completed and received by the bank. He should have his card in a few weeks.

Membership Report - submitted by Jim Maxwell
Current Membership Total: 1524

Championships Report - submitted by Chuck Hawley
All of the medals have been sent out to the Championship winners. In the next month, Chuck is going to ask the membership for any revisions on the competition process.

Video Report - submitted by Janelle Hawley via John Satriano
Ivan Pecel is getting ready to edit the Lexington festival video footage. There is no exact date when the videos will be finished.