IJA Board Meeting- January 14th, 2009

1. CALL TO ORDER: Chair Chuck Hawley called the meeting to order at 8:06 p.m. EDT.

2. ROLL:
Present: Chuck Hawley, Chair; Kim Laird, John Satriano, Ken Farris, Anthony Shave (Board Members), Janelle Hawley (Recording Secretary), Martin Frost (Communications Director), Mike Sullivan (2009 Festival Director), Holly Greeley (Bookkeeper), Sandy Brown at 8:15 pm (IJA Member)
Absent: Kevin Axtell and Richard Kennison (Board Members)

3. APPROVAL OF AGENDA: Chuck Hawley moved to approve the agenda - agenda was approved.

4. APPROVAL OF MINUTES: Chuck Hawley moved to approve the December 10, 2008 meeting minutes - minutes were approved.

5. REPORTS: (See Below)

6. MOTIONS:
6a. Chuck Hawley moved that the individual prop competition prize money fund be adjusted to $600.

Discussion: It is up to the individual prop competition directors to decide how to split the money.

Motion is passed

7. VARIA:
7a. Currently, there are no nominations for the Board of Directors positions.

7b. The festival DVD is costing the IJA a lot of money to edit and produce. For the IJA festival in Winston-Salem the cost of the DVDs will be increased to assist with those costs. In the future, a discussion will take place about whether or not the festival DVD should be produced or not. This discussion will be posted on the Open Discussion forum on the IJA website.

8. NEXT MEETING: Next regular BOD meeting will be held on February 18, 2009 at 8:00 p.m. EST.

9. ADJOURNMENT: Chuck Hawley moved to adjourn the meeting at 9:38 p.m. EST.

Respectfully submitted by Janelle Hawley.

REPORTS:

Festival Report - submitted by Mike Sullivan
The 2009 festival budget is set and shows a $17k profit, thanks to input from John Satriano, Sandy Brown, and Holly Greeley. There is a 3-tier date pricing with the Youth/Senior and Adult packages.

The festival brochure is 95% done, waiting on some photos, numbers competition prize money, and a PO Box number. Thanks to Martin Frost for his usual expert, detail-minded work.

Featured artists are all confirmed. The Cascade of Stars show director is Dan Holzman. The featured artists are: Michael Menes, Team RdL (Jay Gilligan, Wes Peden, Erik Aberg, Patrik Elmnert); Michael Chirrick, Florent LeStage, and Greg Kennedy. Ivan Pecel and Dan Bennett are also booked.

Keith Nelson has agreed to run the midnight shows. Thanks, Keith!!

Team RdL will be delivering the special workshop, 9 hours of instruction Tuesday through Thursday, afternoons from 1:00 - 4:00 PM. The Special Workshop is $150 per participant for the four-instructor, 9-hour session. The IJA keeps all the revenue from the special workshop.

Hotel rooms in the IJA special-rate blocks are for sale using the links given in the December edition of the IJA member newsletter.

Festival attendees can use a discounted airport shuttle. IJA was given a $3,000 subsidy to provide this service, so we can sell the discounted van rides and still see some revenue coming in.

Winston-Salem CVB will provide us with a cashier for the week to assist at the IJA table.

The IJA Annual Meeting will take place on Tuesday, July 14th at 4 pm. The registration desk will be closed during this time.

Merry Spahr has resigned as Numbers Director because of other commitments, but is assisting the festival director in the search for her successor, and has supplied a list of candidates for the job.

Dina Sharnhorst is confirmed as the volunteer coordinator. There are openings for a lot of festival volunteer positions. Go to juggle.org/vols to sign up for volunteer positions for the festival. The information will be included in the festival brochure.

Mike Sullivan will be the pre-festival registrar, using FileMaker Pro database. Jerry Martin has agreed to be the on-site registrar as usual.

John Satriano and Sandy Brown continue to provide outstanding help and guidance. Thanks also to Holly Greeley for all the budget help.

Bookkeeper's Report - submitted by Janelle Hawley via Holly Greeley
The year-end financial statements are finished. Holly is working on the IJA budget for 2009. After the budget she will then complete the 990. The annual report is due to the state of Delaware by the end of March. There was also discussion on the future of the IJA regarding costs and ways to promote the organization in order to better our financial outlook and make the association stronger.

Video Report - submitted by Janelle Hawley via John Satriano
There has been a few problems with the 2008 festival DVDs. They have been sorted out and the DVDs will be sent out in the next couple of weeks.

Magazine Report - submitted by Janelle Hawley via Anthony Shave
Anthony has leads on printing companies. He is gathering and organizing information. He will be soliciting for bids in the near future.