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International Jugglers' Association

 

Income and Expense Summary
Sandy Brown, Festival Director
Aug. 26, 2004

    Projected   Actual     Variance  
    $$ Qty Ttl   $$ Qty Ttl        
INCOME:                        
Adult Event Package   160 400 64,000.00     470 $72,497.00     $8,497.00  
Young Juggler Event Package 110 50 5,500.00     56 $5,759.00     $259.00  
Daily Gym   85 75 6,375.00     208 $10,390.00     $4,015.00  
Monday Welcome Dinner 8 300 2,400.00   8 382 $3,056.00     $656.00  
Youth Showcase/Juniors 12 150 1,800.00     149 $1,686.00     $(114.00)  
Individuals/Teams   20 200 4,000.00     241 $4,570.00     $570.00  
Flying Karamazov Bros. 20 200 4,000.00     411 $7,760.00     $3,760.00  
Cascade of Stars   25 350 8,750.00     374 $8,745.00     $(5.00)  
Tshirts   15 150 2,250.00   15 180 $2,700.00     $450.00  
Vendors   100 20 2,000.00   100 17 $1,700.00     $(300.00)  
Spectators   5 100 500.00   5 319 $1,595.00     $1,095.00  
Buttons       100.00   1 89 $89.00     $(11.00)  
Championships entry fees 1 10 25 250.00       $455.00     $205.00  
Joggling entry fees   10 20 200.00   10 34 $340.00     $140.00  
Special Workshop 125 20 2,500.00   125 19 $2,375.00     $(125.00)  
Free Food donation       2,000.00       $2,000.00     $0  
IJA Auction       -       $3,152.00     $3,152.00  
IJA Portfolios   15 30 450.00   - - $0     $(450.00)  
Travel Donation/fest director 02/04     159.98       $159.98     $0  
                         
Total Income         107,234.98       $129,028.98     $21,794.00
                         
EXPENSES:                        
                         
Travel for Fest Director 09/03     300.00       $300.00     $0  
Travel for Fest Director 02/04     159.98       $159.98     $0  
Awards                     $0  
  Flying Karamazov plaques   421.05       $421.05     $0  
  IJA Portfolios     937.00       $937.00     $0  
Bank Charges 2       2000.00       $2,700.00     $700.00  
Championships                     $0  
  Indiv Prop Competition     1600.00       $1,600.00     $0  
  Champs cash awards     3950.00       $3,950.00     $0  
  Misc Champs expenses     0.00       $40.00     $40.00  
  ribbons     425.00       $462.20     $37.20  
  medals     275.00       $425.00     $150.00  
Equipment Rental                     $0  
  A/V     13000.00       $14,648.39     $1,648.39  
  Bleachers     2100.00       $2,408.71     $308.71  
Exhibit Hall (Facility) Rental     5500.00       $5,500.00     $0  
  Tablecloths         5 50 $250.00     $250.00  
  Jugs water         15.95 20 $319.00     $319.00  
  Vendor storage room     250.00       $250.00     $0  
  Free Food 3     2000.00       $1,600.00     $(400.00)  
  Total CC taxes     600.00       $554.11     $(45.89)  
  Gratuity 4 (dinner, all food)   900.00       $1,011.08     $111.08  
  Gym mats     0.00       $10.00     $10.00  
  Insurance     250.00       $250.00     $0  
Theater Rental     13000.00       $11,174.61     $(1,825.39)  
Mdse for resale T-Shirts     5000.00       $6,322.85     $1,322.85  
  Buttons 1 600 600.00       $426.00     $(174.00)  
Wristbands     1000 170.00       $164.24     $(5.76)  
CVB bags   0.20 1000 200.00       $0     $(200.00)  
Postage/Shipping       500.00       $390.13     $(109.87)  
  shipping t-shirts             $100.00     $100.00  
Printing Mailer (includes postage)   2974.00       $2,974.00     $0  
  Copier in Buffalo     305.00       $435.06     $130.06  
  Tickets (Champs, FKBs)     184.83       $184.83     $0  
Prof Services FKBs & crew: travel, production costs   8000.00       $8,000.00     $0  
  FKB Show supplies     59.44       $65.16     $5.72  
  Special Workshop 62.5 20 1250.00   62.5 19 $1,187.50     $(62.50)  
Publicity Press kit     125.00       $0     $(125.00)  
Telephone 5       1800.00       $1,800.00     $0  
Track       0.00             $0  
Travel COS Director Flight     400.00       $350.00     $(50.00)  
  Champs Director Flight     400.00       $355.30     $(44.70)  
Room 6 COS Director Hotel Room   500.00       $0     $(500.00)  
  Champs Director Hotel Room   500.00       $0     $(500.00)  
  Flying Ks Comped room nights               $0  
Meals For green rooms     1000.00       $1,023.50     $23.50  
  Flying Karamazov Dinner   200.00       $0     $(200.00)  
  Welcome Dinner 10.00 300 3000.00   10 370 $3,700.00     $700.00  
Misc       3000.00             $(3,000.00)  
Office Supplies       300.00       $320.26     $20.26  
  Nametags     116.00       $116.78     $0.78  
Contingency 10% of total expenses     7767.63             $(7,767.63)  
                         
Total Expenses         $86,019.93       $76,886.74     $(9,133.19)
                         
Net Income         $21,215.05       $52,142.24     $30,927.19

Notes:

  1. The Championships Entry Fees income includes $95 in entry fees for Numbers. The rest is from Juniors, Individuals and Teams.

  2. The Bank Charges expense is the estimated amount of fees charged to the IJA by the bank for handling our credit card charges. The estimated expense shown in this category is based on total income and an estimated 85% of payments done by credit card.

  3. The Free Food expense includes the cost of cookies given out at Wednesday's show and ice cream given out at Thursday's show. This cost was covered by a directed cash donation recorded under Income.

  4. The Gratuity expense under Exhibit Hall is for required gratuities for all food in the Buffalo Convention Center (includes Monday dinner, Wednesday cookies, Thursday ice cream and green room food for the shows in the BCC).

  5. The Telephone expense includes $297 for the fest phone line for doing credit card verifications in Buffalo and an allocated $1503 for annual festival cell phone use out of the estimated annual charges of $2000 for the IJA's three cell phones.

  6. Of the 12 total hotel room nights for the COS Director and the Championships Director, 4 were covered by free room nights the IJA earned through room sales and 8 were waived by the hotel because they had made mistakes in various reservations, etc. (The hotel also waived a $300 dinner charge for the FKB dinner for the same reason.) The other 18 free room nights earned from room sales were used to cover the FKB rooms (6 rooms for 3 nights).

Respectfully submitted by Sandy Brown and Martin Frost.                                                                                                                                                                                                                                

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