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Income and Expense Summary
Sandy Brown, Festival Director
Aug. 26, 2004
| Projected | Actual | Variance | ||||||||||
| $$ | Qty | Ttl | $$ | Qty | Ttl | |||||||
| INCOME: | ||||||||||||
| Adult Event Package | 160 | 400 | 64,000.00 | 470 | $72,497.00 | $8,497.00 | ||||||
| Young Juggler Event Package | 110 | 50 | 5,500.00 | 56 | $5,759.00 | $259.00 | ||||||
| Daily Gym | 85 | 75 | 6,375.00 | 208 | $10,390.00 | $4,015.00 | ||||||
| Monday Welcome Dinner | 8 | 300 | 2,400.00 | 8 | 382 | $3,056.00 | $656.00 | |||||
| Youth Showcase/Juniors | 12 | 150 | 1,800.00 | 149 | $1,686.00 | $(114.00) | ||||||
| Individuals/Teams | 20 | 200 | 4,000.00 | 241 | $4,570.00 | $570.00 | ||||||
| Flying Karamazov Bros. | 20 | 200 | 4,000.00 | 411 | $7,760.00 | $3,760.00 | ||||||
| Cascade of Stars | 25 | 350 | 8,750.00 | 374 | $8,745.00 | $(5.00) | ||||||
| Tshirts | 15 | 150 | 2,250.00 | 15 | 180 | $2,700.00 | $450.00 | |||||
| Vendors | 100 | 20 | 2,000.00 | 100 | 17 | $1,700.00 | $(300.00) | |||||
| Spectators | 5 | 100 | 500.00 | 5 | 319 | $1,595.00 | $1,095.00 | |||||
| Buttons | 100.00 | 1 | 89 | $89.00 | $(11.00) | |||||||
| Championships entry fees 1 | 10 | 25 | 250.00 | $455.00 | $205.00 | |||||||
| Joggling entry fees | 10 | 20 | 200.00 | 10 | 34 | $340.00 | $140.00 | |||||
| Special Workshop | 125 | 20 | 2,500.00 | 125 | 19 | $2,375.00 | $(125.00) | |||||
| Free Food donation | 2,000.00 | $2,000.00 | $0 | |||||||||
| IJA Auction | - | $3,152.00 | $3,152.00 | |||||||||
| IJA Portfolios | 15 | 30 | 450.00 | - | - | $0 | $(450.00) | |||||
| Travel Donation/fest director 02/04 | 159.98 | $159.98 | $0 | |||||||||
| Total Income | 107,234.98 | $129,028.98 | $21,794.00 | |||||||||
| EXPENSES: | ||||||||||||
| Travel for Fest Director 09/03 | 300.00 | $300.00 | $0 | |||||||||
| Travel for Fest Director 02/04 | 159.98 | $159.98 | $0 | |||||||||
| Awards | $0 | |||||||||||
| Flying Karamazov plaques | 421.05 | $421.05 | $0 | |||||||||
| IJA Portfolios | 937.00 | $937.00 | $0 | |||||||||
| Bank Charges 2 | 2000.00 | $2,700.00 | $700.00 | |||||||||
| Championships | $0 | |||||||||||
| Indiv Prop Competition | 1600.00 | $1,600.00 | $0 | |||||||||
| Champs cash awards | 3950.00 | $3,950.00 | $0 | |||||||||
| Misc Champs expenses | 0.00 | $40.00 | $40.00 | |||||||||
| ribbons | 425.00 | $462.20 | $37.20 | |||||||||
| medals | 275.00 | $425.00 | $150.00 | |||||||||
| Equipment Rental | $0 | |||||||||||
| A/V | 13000.00 | $14,648.39 | $1,648.39 | |||||||||
| Bleachers | 2100.00 | $2,408.71 | $308.71 | |||||||||
| Exhibit Hall (Facility) | Rental | 5500.00 | $5,500.00 | $0 | ||||||||
| Tablecloths | 5 | 50 | $250.00 | $250.00 | ||||||||
| Jugs water | 15.95 | 20 | $319.00 | $319.00 | ||||||||
| Vendor storage room | 250.00 | $250.00 | $0 | |||||||||
| Free Food 3 | 2000.00 | $1,600.00 | $(400.00) | |||||||||
| Total CC taxes | 600.00 | $554.11 | $(45.89) | |||||||||
| Gratuity 4 (dinner, all food) | 900.00 | $1,011.08 | $111.08 | |||||||||
| Gym mats | 0.00 | $10.00 | $10.00 | |||||||||
| Insurance | 250.00 | $250.00 | $0 | |||||||||
| Theater | Rental | 13000.00 | $11,174.61 | $(1,825.39) | ||||||||
| Mdse for resale | T-Shirts | 5000.00 | $6,322.85 | $1,322.85 | ||||||||
| Buttons | 1 | 600 | 600.00 | $426.00 | $(174.00) | |||||||
| Wristbands | 1000 | 170.00 | $164.24 | $(5.76) | ||||||||
| CVB bags | 0.20 | 1000 | 200.00 | $0 | $(200.00) | |||||||
| Postage/Shipping | 500.00 | $390.13 | $(109.87) | |||||||||
| shipping t-shirts | $100.00 | $100.00 | ||||||||||
| Printing | Mailer (includes postage) | 2974.00 | $2,974.00 | $0 | ||||||||
| Copier in Buffalo | 305.00 | $435.06 | $130.06 | |||||||||
| Tickets (Champs, FKBs) | 184.83 | $184.83 | $0 | |||||||||
| Prof Services | FKBs & crew: travel, production costs | 8000.00 | $8,000.00 | $0 | ||||||||
| FKB Show supplies | 59.44 | $65.16 | $5.72 | |||||||||
| Special Workshop | 62.5 | 20 | 1250.00 | 62.5 | 19 | $1,187.50 | $(62.50) | |||||
| Publicity | Press kit | 125.00 | $0 | $(125.00) | ||||||||
| Telephone 5 | 1800.00 | $1,800.00 | $0 | |||||||||
| Track | 0.00 | $0 | ||||||||||
| Travel | COS Director Flight | 400.00 | $350.00 | $(50.00) | ||||||||
| Champs Director Flight | 400.00 | $355.30 | $(44.70) | |||||||||
| Room 6 | COS Director Hotel Room | 500.00 | $0 | $(500.00) | ||||||||
| Champs Director Hotel Room | 500.00 | $0 | $(500.00) | |||||||||
| Flying Ks | Comped room nights | $0 | ||||||||||
| Meals | For green rooms | 1000.00 | $1,023.50 | $23.50 | ||||||||
| Flying Karamazov Dinner | 200.00 | $0 | $(200.00) | |||||||||
| Welcome Dinner | 10.00 | 300 | 3000.00 | 10 | 370 | $3,700.00 | $700.00 | |||||
| Misc | 3000.00 | $(3,000.00) | ||||||||||
| Office Supplies | 300.00 | $320.26 | $20.26 | |||||||||
| Nametags | 116.00 | $116.78 | $0.78 | |||||||||
| Contingency | 10% of total expenses | 7767.63 | $(7,767.63) | |||||||||
| Total Expenses | $86,019.93 | $76,886.74 | $(9,133.19) | |||||||||
| Net Income | $21,215.05 | $52,142.24 | $30,927.19 | |||||||||
- The Championships Entry Fees income includes $95 in entry
fees for Numbers. The rest is from Juniors, Individuals and Teams.
- The Bank Charges expense is the estimated amount of fees
charged to the IJA by the bank for handling our credit card charges.
The estimated expense shown in this category is based on total income
and an estimated 85% of payments done by credit card.
- The Free Food expense includes the cost of cookies given
out at Wednesday's show and ice cream given out at Thursday's show.
This cost was covered by a directed cash donation recorded under
Income.
- The Gratuity expense under Exhibit Hall is for required
gratuities for all food in the Buffalo Convention Center (includes
Monday dinner, Wednesday cookies, Thursday ice cream and green room
food for the shows in the BCC).
- The Telephone expense includes $297 for the fest phone
line for doing credit card verifications in Buffalo and an allocated
$1503 for annual festival cell phone use out of the estimated annual
charges of $2000 for the IJA's three cell phones.
- Of the 12 total hotel room nights for the COS Director and
the Championships Director, 4 were covered by free room nights the IJA
earned through room sales and 8 were waived by the hotel because they
had made mistakes in various reservations, etc. (The hotel also
waived a $300 dinner charge for the FKB dinner for the same reason.)
The other 18 free room nights earned from room sales were used to
cover the FKB rooms (6 rooms for 3 nights).
Respectfully submitted by Sandy Brown and Martin Frost.
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