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IJA BOARD MEETING - MARCH 26, 2001, called to order 9:03pm EST.
PRESENT: Paul Richmond, Chairman; Art Jennings, Norman Schneiderman
(acting CAO), Martin Frost, Katje Sabin, Todd Strong, Ben Schoenberg,
directors; Becky Schneiderman, recorder.
ABSENT: Braidy Brown, director; Ginny Rose, Festival Coordinator;
Richard Dingman, Secretary/Treasurer.
1. COMMITTEE REPORTS
Donations - Todd - no report
World Juggling Day - Martin - no report
Affiliates - Katje - no report
2. CAO REPORT
Video Contract - The board needs to review, amend, and approve the video
contract with Barry Korengold.
JUGGLE contract negotiations - Negotiations are a month behind
schedule. Stan Allen is still interested in negotiations for a new
contract. Norman will periodically update the JUGGLE committee members with
current information.
Membership - Currently there are 1950 members. A juggling club will be
sending in a list of its new members. There have been 23 youth memberships,
one introductory membership and no "new rules" family memberships since the
last report. "New rules" family memberships are expected to increase once
renewal notices go out.
Magazine proposals - A number of proposals went out to potential new
publishers of our magazine. Not all responses have been received yet.
Financial report - Currently there is a cash balance of $28,000, low
compared to our normal cash position for this time of year. Last year at
this time the balance was $67,000, all things being equal. JUGGLE, in its
current form, is draining financial resources.
The LM and Archive funds are balanced. Fundraising could help for the
short term. Hopefully exposure of JUGGLE on newsstands will bring about an
increase in memberships.
Roster - Costs to correct the 2000-2001 roster are still being
researched. One suggestion is to print the fixed version in the Insider.
There was a discussion about the board's access to information. The staff
had asked Norman not to reveal the name of the person who had prepared the
roster.
Martin moved to instruct Norman to reveal the name of the person
handling the database for the roster. Katje second the motion.
Norman then gave the person's first name. Ben suggested Norman be given
the opportunity to approach Richard, and explain the board's position.
Martin withdrew his motion.
Norman stated that morale amongst employees is very low. There is a
sense of headhunting coming from the board. Paul gave examples of board
members questioning staff behavior. This questioning has been interpreted
as accusations of the staff not doing a good job.
The discussion that followed was that the questioning was being done
because it was felt that information is being withheld, or has the
appearance of being withheld. It was clarified that at times partial
information is given, as that is all that is known. When there is no
information, nothing is said.
It was agreed that it is preferable to communicate that there is no new
information, rather than remain silent on matters.
Budget - At the previous board meeting the proposed budget was sent back to
the finance committee. Norman moved the budget be approved. Paul seconded.
Todd asked if Norman recommended approval of the budget, given the current
low balance. Norman reassured the board that there are short term resources
available and that incoming festival registrations will help alleviate the
situation.
Board members who are also members of the financial committee were asked
for their recommendations of whether to accept the proposed budget, or
not. Paul asked if there were any questions. Martin questioned whether
travel expenses are justified. Paul reiterated, based on previous
discussions, that the purpose of this vote is to approve the budget as it
is, recognizing that there are possible ways to trim the budget in the
future. However, the current budget is being implemented. We are,
effectively, committed to the budget at this point.
The budget was sent back to committee with the request that it come back
with a recommendation to the board as to whether it should be
approved. Martin is still waiting for answers to questions asked of
Paul. The committee has until April 5, 2001, to come up with its
recommendation.
The project of reproducing and selling a juggling poster from Karl-Heinz
Ziethen's collection was briefly mentioned.
3. COUPONS
With the board's approval, work is to continue on developing the vendor
coupons that will be included in the next roster.
4. FUNDRAISING
The committee process is not producing results as rapidly as had been
hoped. The committee is working on the content of the letter to be sent out
calling for donations. It was suggested that the call for donations be
worded as helping out the organization.
5. LIFE MEMBERSHIP
A letter to be sent out to Life Members is in the developmental
stage. Further discussion will continue in committee.
6. MEMBERSHIP BROCHURES
Text for a new membership brochure is needed. A proof of a rough draft will
be submitted before anything goes to print, as will a proof of the final
draft. Katje and Martin will do the proofing and funnel their feedback
through Paul.
There was some discussion as to how to express the benefits of membership,
including pricing of videos. Discussion is to continue.
7. AWARDS
The process of how awards are given out needs to be examined, with
guidelines established.
8. BYLAWS
A volunteer has agreed to look over the Bylaws and to suggest changes.
9. NOMINATIONS
In order to be printed in the Insider, the deadline for submission of
statements by the candidates for the election of members of the board is
April 2, 2001. Because it was not specifically stated that nominations also
were closed at that point, a suggestion was made that an announcement be
made in the Insider that June 15, 2001, will be the deadline for
nominations.
Individual statements received by those declaring candidacy after April 2
will be posted on the website.
Discussion ensued as to whether write-ins should be allowed, how best to
handle mail-in voting, and development of an elections
committee. Discussion ended with all in agreement that nominations are to
be closed June 15, 2001, with write-ins being allowed.
10. CAO POSITION
Norman and Becky left the meeting at 10:30pm EST, when the Board entered
into executive session to discuss the CAO position. Katje took over the
role of recording the minutes. The board came out of executive session at
approximatel 10:45pm.
Martin moved to appoint Norman Schneiderman to the volunteer position of
General Manager through the 2002 IJA summer festival. Todd seconded.
VOTE: FOR - 6, AGAINST - 0, ABSTAIN - 0 The meeting was adjourned at 10:50pm EST. |
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