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IJA Board Meeting - July 30, 2003The agenda was accepted by unanimous consent. MINUTES Meeting of July 24, 2003: Several corrections were made. The corrected minutes of the July 24, 2003, meeting were approved by unanimous consent. REPORTS Transition Liaison: Greg submitted the following report. Transition activities continue to go well, with excellent cooperation from all involved. Specific progress in the last week has been:
Motion passed by unanimous consent. Festival coordinator and Other Appointments: Scott moves that Greg Phillips be delegated the temporary authority to appoint interested IJA members to pro tem positions, subject to the concurrence of the board. Motion passed by unanimous consent. Treasurer: It was noted that "legitimate expenses" in Greg's draft position descriptions was not well defined. It was agreed that this issue would be revisited at a later date. UNFINISHED BUSINESS Magazine: There was considerable discussion of what terms would be acceptable for a new magazine contract with Stagewrite. It was agreed that Greg will take over negotiations for a magazine, in Dave's absence. Bylaws Proposal: Greg proposes the simplified bylaws proposal as written by Andrew Conway: That a Bylaws Revision Committee be appointed by the board to prepare a proposed revision of the IJA's bylaws for adoption at the 2004 annual meeting of voting members. The committee should consist of no more than five persons, including one representative from the IJA board. The committee should be empowered to consult a Delaware attorney and use the IJA's conference call system provided the total expenses do not exceed five hundred dollars. Successive drafts of the bylaws will be published on the IJA's web site for comment by members. A final version will be transmitted to all members at least thirty days before the 2004 annual meeting of voting members. Motion passed by unanimous consent. Phone system: Andrew reported on the possibility of utilizing a series of cellular phones to distribute the phone needs of the IJA. NEW BUSINESS No new business. Next Meeting: Dave announced he will be taking a leave of absence for the next month to attend the EJC and holiday in Europe, and that he is appointing Greg as acting Chairman in his absence. The next meeting date is to be arranged by email. Adjournment: Meeting adjourned by unanimous consent at 9:18pm PDT. Respectfully submitted, Todd Strong |
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