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International Jugglers' Association

 

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Previous minutes: July 19, 2003 | List of available minutes | Next minutes: July 30, 2003

IJA Board Meeting - July 24, 2003

Present: David Davis, chair; Jaye Butler, Andrew Conway, Greg Phillips, Ben Schoenberg, Scott Slesnick, Todd Strong, directors; Katje Sabin, recording secretary.

Call to order: Meeting called to order at 6:00pm PDT.

Agenda: Several adjustments were made to the agenda.
The agenda was accepted as amended by unanimous consent.

MINUTES

Meeting of July 19, 2003: Several corrections were made.
Approve: Jaye, Andrew, David, Greg, Ben, Todd
Abstain: Scott
The corrected minutes of the July 19, 2003, meeting were approved.

REPORTS

Transition Liaison: Greg has been unable to communicate with Richard Dingman, outgoing secretary/treasurer, who has been on holiday. He is in contact with Mike Sullivan, the new volunteer membership secretary.

Webmaster: Dave reports that Martin Frost has been making many updates and changes to the IJA web site, and that the discussion forum will reopen this upcoming weekend.

OFFICERS

Treasurer: Andrew will continue in this pro-tem position, as the volunteer that was at first interested has now declined. Jaye suggests that job descriptions for the volunteer positions be created. Greg agrees and will work on them soon, to be posted to the public forum once the board has a chance to review them.

Merchandise Coordinator: Andrew reports that Alan Plotkin is still interested in this position, and he will work with Alan to get a proposal together soon.

OLD BUSINESS

Magazine: Dave will continue to negotiate with Stan Allen of Stagewrite Publications for a short-term deal to publish the next three issues of JUGGLE magazine.

Bylaws Proposal: Robert M. Puhalla, Russ O'Brien, Christopher Thaxter and Kathy Kaufman have volunteered to serve on a Bylaws Revision Committee. The board instructs Katje to type in the full bylaws proposal for review by the board (Attachment 1). Andrew will draft a proposal that reflects the change of presentation from membership meeting to board meeting.
Item postponed by unanimous consent.

NEW BUSINESS

Letter to Membership: Dave is investigating whether we should send a letter to the membership, and if so, what should be included.

Phone System: Andrew proposes using Virtual PBX to provide 800 service and to route calls. He will continue investigating this and other options, including cell phones.

NEXT MEETING

The next meeting was scheduled for Wednesday, July 30, 2003, at 6:30pm PDT. Agenda items and reports are due to the recording secretary by noon, July 29, 2003.

ADJOURNMENT

Meeting adjourned by unanimous consent at 7:19pm PDT.

Respectfully submitted,

Katje Sabin
IJA recording secretary, pro-tem


Attachment 1:

RESOLUTION

Whereas, It has been 16 years since the International Jugglers' Association revised its Bylaws; and

Whereas, The International Jugglers' Association Bylaws are written in a narrative style rather than the recommended outline form; and

Whereas, The International Jugglers' Association Bylaws do not include all nine essential Articles recommended by the organization's adopted parliamentary authority; and

Whereas, The International Jugglers' Association Bylaws should be written in phraseology easily understood by all members and with the absence of ambiguities; and

Whereas, There are numerous procedural and administrative processes in the current International Jugglers' Association Bylaws which do not represent a practice congruent with the current edition of Robert's Rules of Order Newly Revised; and

Whereas, The International Jugglers' Association Bylaws should be a model for the Affiliates to emulate; therefore, be it

Resolved, That the International Jugglers' Association undertake a complete and comprehensive major revision of its Bylaws; and therefore, be it further

Resolved, That a Bylaws Revision Committee be elected by the members at the year 2003 annual general membership meeting to prepare a proposed revision; and therefore, be it further

Resolved, That the Bylaws Revision Committee be comprised of members who have a special interest in the rules of the society and who possess the ability to write with "tight" clarity, precision in word choice and in compliance with the rules of grammar, spelling, punctuation and proper sentence structure; and therefore, be it further

Resolved, That the Bylaws Revision Committee be comprised of no greater than five members with no more than one member currently serving as an elected or appointed member of the Board or an employee or staff member as part of said committee; and therefore, be it further

Resolved, That the Bylaws Revision Committee seek out and find an Attorney licensed to practice law in the State of Delaware should the services of one be required; and therefore, be it further

Resolved, That since it may be necessary for the Bylaws Revision Committee to convene in person on one or more occasions, members of the committee should reside in the same general locale, if feasible; and therefore, be it further

Resolved, That the proposed Bylaws revision be submitted to the JUGGLE editor for publication in its entirety or communicated to all members by other means no fewer than thirty days prior to the 2004 annual general membership meeting; and therefore, be it further

Resolved, That the proposed Bylaws revision be presented to the members in attendance at the year 2004 annual general membership meeting for adoption.

(Signed)
Robert M. Puhalla
Andrew Conway


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