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Previous minutes: December 15, 2004 | List of available minutes | Next minutes: Feb. 23, 2005

IJA Board Meeting - January 26, 2005

1. CALL TO ORDER: Todd Strong called the meeting to order at 9:33 p.m. Eastern time.

2. ROLL: Present: Todd Strong, chair; Dave Davis, Joyce Howard, Jerry Martin and Bob Neuman, board members; Katje Sabin, recording secretary
Absent: Tim Furst
Note: Andrew Conway has resigned his position as board member but wishes to remain on the finance committee.

3. APPROVAL OF AGENDA: Agenda approved by unanimous consent

4. PREVIOUS MINUTES: Minutes of the December 15, 2004 meeting: approved by unanimous consent (Todd abstained, since he did not attend that meeting)

5. REPORTS

2005 Festival Report: submitted via e-mail by Todd, 2005 Festival Director.

Treasurer's Report: none submitted.

2006 Festival Site Selection: Bob Neumann, Sandy Brown and Todd Strong are currently serving on this committee. Syracuse, NY, and Knoxville, TN, among others, are under consideration.

Video Projects: Joyce has heard nothing more from the women's juggling video folks and doesn't expect any for a few more months. A general discussion about producing videos followed. Do we want to produce, distribute wholesale and sell retail videos? The board discussed the idea of establishing a video director. The board agreed to continue this discussion online and revisit the issue later.

Archives Report: None submitted.

6. CONTINUING BUSINESS No continuing business.

7. NEW BUSINESS

7a. Nomination of Don Lewis to be Chief Teller. Dave nominates Don Lewis to be Chief Teller for the 2005 IJA election. Nomination approved by unanimous consent.

7b. Election Regulations
Explanatory Note:
The purpose of this motion is to create a set of regulations that are not year-specific. The deadlines will be the same, applicable to that particular year. Also, the Chief Teller will no longer be required to first seek the address of a law or accounting firm for mail-in ballots. Instead, the mail-in ballots will normally be sent to the host facility for the festival.
The sections that have any changes are "Deadlines" and "Ballot Mailing Address."
The "IJA Pre-Election and Election Regulations" can be found at http://www.juggle.org/business/electionregs2004.shtml#ballot-mailing-address)
Dave moves that the IJA adopt the "IJA Pre-Election and Election Regulations." These regulations are the same as the "IJA 2004 Pre-Election and Election Regulations" with the following changes:

Deadlines
The following deadlines shall apply for the calendar year in which the elections are being held. Unless otherwise stated, deadlines are effective at 11:59 p.m. Pacific Time (Daylight or Standard, as applicable) on the date indicated.
  • March 15: Nomination submission deadline for candidate's name to appear on the mail-in ballot.
  • March 31: Candidacy statement submission deadline for a statement to be published in conjunction with the mail-in ballot.
  • June 15: Nomination submission deadline for candidate's name to appear on the festival ballot and on the IJA's nominations page of the IJA web site ("the nominations page").
  • June 15: Candidacy statement submission deadline for statement to appear on the nominations page.
24 hours prior to the start of the Annual Meeting of the Members: Proxy submission deadline for proxies to be used in the election. The opening of Polling Hours: Deadline for receipt of mail-in ballots to be counted in the election.

Ballot Mailing Address
The Chief Teller shall select an address for receiving mail-in ballots. This shall normally be the address of the host facility in the festival city that has undertaken to act on behalf of the IJA, or failing that, a secure post box in the festival city, all keys for which are held only by the Chief Teller and which is used for no purpose other than receiving the ballots.

This motion was approved by unanimous consent.

8. NEXT MEETING Next meeting will be held 9 p.m. Eastern time February 23, 2005.

9. ADJOURNMENT Jerry moved to adjourn. Meeting was adjourned at 10:29 p.m. Eastern time by unanimous consent.


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