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IJA Board Meeting- February 13, 20081. CALL TO ORDER: Chair Don Lewis called the meeting to order at 8:02 p.m. EST. 2. ROLL: 3. APPROVAL OF AGENDA: Kim Laird moved to approve
the agenda - agenda was passed by unanimous consent 4. PREVIOUS MINUTES: Chuck Hawley moved to approve
the minutes from the January 16, 2008 meeting - minutes passed by
unanimous consent 5. REPORTS: 6. MOTIONS: 1) Digital video from 1999 to present - This can be
copied 'at home' with no loss of original quality. A budget of $1000
for blank tape should be sufficient. Backup copies will be kept by Alan Howard as part of
the IJA archives. Discussion: We do have funds available to support this project. Motion is approved by unanimous consent 6b. Kim Laird proposed the adoption of a Juggle Camp as part of the annual IJA fest. This program would require a budget of $0 for 2008. Juggle Camp at the Annual IJA Festival... The purpose of Juggle Camp is to introduce young, first-time festival attendees to all the IJA fest has to offer. Even as an adult your first IJA fest can be overwhelming and confusing. Adding some structure to a young fest-goer's day will help to give them direction to their day. The "Juggle Camp Counselor" acts as a guide and mentor. This is someone familiar with the workings of the IJA fest and whom youngsters can approach comfortably in those first days when everything is so new to them. Juggle Camp runs on the following Daily Schedule: When not in a workshop "campers" are expected to spend time practicing and mingling in the gym."Campers" keep a journal of tricks learned, attempted, and experiences each day. 3pm...Group check-in with "Juggle Camp Counselor(s)" to discuss the workshops they attended and demonstrate what they learned that day or what they are working on. Again, this group meeting will take approximately 30 to 45 minutes. Juggle Camp attendees will meet with the Juggle Camp Counselor(s) for the first time on the free day of the fest. This is a brief introduction where the youngster would be given information about the Juggle Camp Program. There would not be a set meeting time, but rather a designated meeting place. Camp would actually begin on Tuesday of the fest and run through Saturday. Certificates will be presented to camp attendees at the end of the week to celebrate their accomplishments. Discussion: There needs to be a provision that the Counselor is not responsible for the child at all times throughout the week. The Counselor is simply a mentor. Motion is passed by unanimous consent. 6c. Sandy Brown moves that whereby the upcoming trip Sandy is coordinating from February 21-24 in Las Vegas is to begin the categorizing, digitizing, and preserving of the IJA archives, and whereby there is currently $2,500 in the IJA archive fund specifically earmarked for such a project, the Board approve the use of these funds for this trip. No flight or hotel expenses will be spent on this project. Discussion: The process needs to begin now to start preserving this information. There is one scanner available to us. Motion is passed by unanimous consent. 7. VARIA 7a. Sandy Brown proposes the following (for discussion):
1. No edited posts. Discussion: There was a question about whether
we should have a moderator or not have a moderator. If there is a
moderator what are the guidelines for that person to follow. If there
is no moderator do we hold the individual member accountable for his
or her own actions on the forum; there needs to be enforcement. There
was concern about keeping the Webmaster as the moderator due to the
time involved with moderating the posts and the consequences that
can ensue. Everyone has felt the consequences of a moderated forum
because of a few members. The organization has bylaws in place to
back up the forum, if necessary. New Motion: Chuck Hawley proposes that the moderation be ended in the Open Discussion Forum. The board supports all decisions made by the moderators during the period of moderation. Discussion: The original motion (6c, January 16th, 2008 minutes) proposed by Sandy Brown has been revised to take out the moderation portion of that motion. The question was asked about what to do with the motions that were moderated. The board supports all decisions made during the period of moderation. Motion is passed by unanimous consent. 8. NEXT MEETING: Next regular BOD meeting will be held on March 12, 2008 at 8:00 p.m. EDT. 9. ADJOURNMENT: Kim Laird moves to adjourn the
meeting at 10:01 p.m. EST. Respectfully submitted by Janelle Hawley. |