IJA Board Meeting- March 12, 2008

1. CALL TO ORDER: Chair Don Lewis called the meeting to order at 8:01 p.m. EDT.

2. ROLL:
Present: Don Lewis, Chair; Sandy Brown, Kim Laird, John Satriano, Chuck Hawley (Board members), Martin Frost (Communications Director), Janelle Hawley (Recording Secretary)
Absent: Will Penman and Jerry Martin (Board Members)

3. APPROVAL OF AGENDA:
An email discussion has been added to the agenda in the Varia section

Kim Laird moved to the approve the agenda with the addition - agenda was approved by unanimous consent

4. PREVIOUS MINUTES:
Chuck Hawley moved to approve the minutes from the February 13, 2008 meeting - minutes passed by unanimous consent

5. REPORTS:
Archives (Sandy Brown) - $4000 was budgeted for the weekend and the group spent $2443 in total. There are web pages being constructed for the archives. There will be more trips to Las Vegas in the future. Only about 3% to 5% of the archive material was digitized; there are more movies, slides, and books to do.

Video (Jeff Peden via John Satriano) - The video archives are being put together and the equipment is on its way to start the digitizing the material. It should be completed by this time next month and could possibly be posted on the web. The next step will be to catalog all of the video content. As of now, there is no festival videographer, there has only been one lead.

Competition Judging (Chuck Hawley) - The testing DVD is in replication for the test judges. A website is being finished for test judges to submit their scores from the test DVD.

World Juggling Day (Dean Wicklund & Barry Rappaport via Kim Laird) - World Juggling Day shirts are being produced by Crash. It will take about two weeks for them to be produced, once the WJD design is finished. The WJD website is in production and will be viewable on Friday. It will be connected to the IJA website. There are a few prizes for some vendors. The IJA will donate some prizes like DVD's, T-shirts, and festival packages.

Don Lewis moved to allocate a $1000 for World Juggling Day T-shirts.
Motion is passed by unanimous consent.

The Board of Directors authorized Kim Laird to allocate prizes for World Juggling Day.

eNewsletter (Don Lewis) - Don would appreciate any items for the eNewsletter. A suggestion was made to dedicate some of the content in the eNewsletter to getting to know the candidates.

John Satriano moved that the IJA include a campaign section in the May issue of the eNewsletter. The candidates will be allowed to submit 350 word statements each due by May 15th. This issue will be reproduced each May as long as there is an eNewsletter in existence.
Motion passed by unanimous consent.

Bylaws Committee (Kim Laird) - The committee has been quiet. Members of the committee have not been very responsive, Will Penman is the only member to respond. Kim is giving the members until Friday to respond. She will then open up the discussion on the Open Forum. The parliamentarian, from the IJA Annual meeting, said specifically we need to change the quorum amount and the initiation fees. Also on the agenda to discuss, a Board member doesn't need to be an IJA member, electronic voting, and references to the Corporations operations manual. They are just a few of the items that need to be updated.

6. MOTIONS
6a. John Satriano proposed the Board of Directors authorize a budget of $4500 for the second leg of the IJA Video Archive backup project, which was approved at the February meeting.

The motion is passed by unanimous consent.

7. VARIA
7a. There was a discussion of how to fill the treasurer position. There have been some inquiries regarding the position. People have declined because of the time commitment. The question arose about breaking the position into different tasks among different people. It costs about $10,000 to hire a professional bookkeeper. In the past, the treasurer position was broken into different parts. One of those tasks has to be someone at the festival dealing with the money and budget. The Board could create a treasurer and two assistant positions.

7b. A question was raised that the IJA email list should be given to the candidates to use. The IJA email list is copyright protected. Any email sent to members through the IJA should be for business use only. There are multiple ways for candidates to get their message across to the membership. There is no motion.

7c. Currently, there are two candidates running for the board. There are two more spots open.

8. NEXT MEETING: Next regular BOD meeting will be held on April 16, 2008 at 8:00 p.m. EDT.

9. ADJOURNMENT: John Satriano moved to adjourn. Meeting was adjourned at 9:20 p.m. EDT.

Respectfully submitted by Janelle Hawley.