To render assistance
to fellow jugglers
This is an archival website
For current information visit https:juggle.org
July
30, 2010 Board Meeting...
location:
Sparks, NV
1.
CALL TO ORDER: Chair
Kim Laird called the meeting to order at 5:04 p.m. PDT.
2.
ROLL:
Present:
Kim Laird (Chair), Kevin Axtell, Matt Hall, Richard Kennison, Kevin
McBeth, Erin Stephens, and Thom Wall (Board Members), Brandi Slater
(recording secretary,) Martin Frost (communications director,) Don
Lewis (e-newsletter director,) Mike Sullivan (2011 fest director,)
Marilyn Sullivan (memberships)
Absent:
3.
APPROVAL OF AGENDA Kevin
Axtell moved to approve the agenda for July 28, 2010. Second by Thom
Wall.
APPROVAL
OF MINUTES: Kevin
Axtell moved
to approve the minutes from the regular board meeting of June 16,
2010. Second by Erin Stephens.
4.
REPORTS:
2010
Fest (Kim
Laird)... Pre-registration ended on June 30 with 305 fest jugglers
registered. The fest budget was based on 311 fest attendees. There
were 332 jugglers at the end of Tuesday July 27th.
After a brief disruption of the workshops schedule Tuesday morning,
all workshops are now back on track and in the Pavilion rooms. At
last report from the hotel we exceeded our room attrition
requirement. I can say with most certainty that this fest will end in
the black. Final fest financial numbers will not be available until
approximately 45 days after the fest. This is due
to the fact that we have 30 days to review all final charges from the
Nugget and it gives our treasurer and bookkeeper time to prepare the
spreadsheets. All bills other than rooms for special guests and a few
other incidental charges have already been paid for.
2011
Fest (Mike
Sullivan)– A promotional flyer is available in the gym at this
festival. Taylor Glenn and Kevin McBeth filmed 4 promotional videos
showcasing the city of Rochester. Everything is on track, and the
city is working with the IJA to keep costs as low as possible
Financial
(Kevin
McBeth & Holly Greeley)... In the May e-newsletter there was a
2009 financial graphic presented. 2010 preliminary
financials will be posted on the website in the
next few days. The IJA is currently at -$728 but
festival revenue is expected to balance that out. The store has
been moved to new software that tracks orders better and items are
co-distributed by Kevin McBeth and Sandy Brown. Back issues of Juggle
magazine are being added to the site and can now be purchased. An
anonymous donor has given a donation to the IJA of $50,000.00 per
year every year for 20 years or until that donor dies. $25,000 per
year will go into a savings account for the future of the IJA,
$20,000 per year will go to the festival to make it “more fun,”
and $5,000 per year will go to the Youth Education Program
(Y.E.P)
Store
(Sandy
Brown & Kevin McBeth)...
Membership
(Marilyn
Sullivan & Jim Maxwell)...
1265
members, 285 life members, 65 youth members, 180 family memberships
... 1524 total memberships including families. Jim Maxwell has given
notice of resignation from his post. Mike and Marilyn Sullivan will
take over all membership operations with the board’s approval. Jim
will continue to attend the Austin IJA P.O box until it expires at
the end of the summer.
Education
(Kevin
Axtell)... the first Y.E.P program workshops were held this morning.
The goal of Y.E.P is to train, certify and pay IJA members to teach
juggling at schools and various youth outreach programs to create
more jugglers. The pilot program is already full with 11 Y.E.P
representatives. There is a Pepsi “refresh” grant that Y.E.P is
running for, which is decided by popular vote. Voting opens August
1st and all IJA members are encouraged to vote daily for the Y.E.P
program. People can vote once a day for the month of August. Members
will be sent a special email encouraging frequent voting. The
workshops at the festival have gone over very well and there is a lot
of interest in being part of the program.
The
trial period for the Y.E.P program will be starting in September
thanks to the $5,000 donation. There will be 4 regions covered in the
pilot program, with a total of 11 Y.E.P certified
members.
Marketing/Promotions
(Thom
Wall)... Don Lewis and Thom have been streamlining the E-newsletter
and it should be out next month. The vendor discount program is
continuing to expand. Vendors in the community are teaming with the
IJA to offer discounts to IJA members, currently the program runs for
3 days a year but hopefully it will expand to be a year round
program. An international stage competition has been proposed by a
Costa Rican juggling group, who want to work with the IJA to bring
out representatives. See motion C below for more details.
Nathan
Peterson has expressed interest in creating a juggling app for the
iPhone.
7.
MOTIONS FOR CONSIDERATION:
A
. Motion to approve IJA participation in creating a series of
instructional videos through knowlera.com/monkeysee.com. (See
Attachment A... tabled at June 16 meeting)
Motion:
Kevin A
Second:
Richard Kennison
Discussion:
The board feels that it is important for the newly elected board
members to understand the motion and have a chance to read the
attachment thoroughly, so it will be tabled again.
See
attachment for more details.
A1
Motion
to table the motion to approve IJA participation in creating a series
of instructional videos through knowlera.com/monkeysee.com until the
August meeting
Motion:
Matt Hall
Second:
Kevin Axtell
Vote:
The motion is tabled until the August meeting
B
Motion
to approve online workshops as outlined in attachment B
below.
Motion:
Thom Wall
Second:
Erin Stephens
Discussion:
The outline does not mention if the workshop will be compensated for
their time or if it will be volunteers only. A membership renewal
could be a possible compensation. The cost to the IJA will be either
very low or free. In order to get high quality instructors, the IJA
will need to be offering some sort of compensation, possibly a cut of
the workshop fee. The hope is that it can be offered for free to IJA
members as a member benefit, and that jugglers will join the IJA in
order to get the online workshops because the quality of instructors
will be so high. The board wants to table the motion until
compensation for the workshop instructors is worked out.
B1
Motion
to table the motion to approve online workshops as outlined in
attachment B below until the August meeting
Motion:
Erin Stephens
Second:
Matt Hall
Vote:
Tabled until the August meeting
C
Motion
to approve an IJA Regional Open Stage Championships for the Costa
Rica National Festival.
Motion:
Kevin Axtell
second:
Thom Wall
Discussion
– The goal is to get an IJA stage competition to Costa Rica
sponsored by the IJA. The IJA would work closely with the hosting
festival to make sure that the financial details are taken care of.
The hosting festival (Costa Rica) will put up the prize money and fly
out an IJA representative in exchange for use of the IJA name and
logo in advertising. The festival will be held October 29-31. The
prize money will be $500, $300, and $100 USD for 1st, 2nd and 3rd
place. The only financial responsibility for the IJA will be to
provide the medals and a trophy. This program would expose South
American jugglers to the IJA and hopefully draw them in to the IJA
festival. The stage competition would hold to the same rules as the
IJA Stage Championships with the same judging standards. The board
feels that the motion should include the words “pilot program” so
that it can be expanded or changed as necessary depending on how this
one goes. Insurance and liability details would need to be worked out
as well.
C1
Motion
to amend the motion to read: Motion to approve an IJA Regional Open
Stage Championships Pilot Program for the Costa Rica National
Festival
Motion:
Kevin Axtell
Second:
Matt Hall
C2
Motion
to amend the outline to require the hosting festival to provide event
insurance and require the IJA as named insured and require proof of
insurance before the event begins.
Motion:
Kevin McBeth
Second:
Kevin Axtell
Vote:
passed by unanimous consent
D
Motion
to accept Jim Maxwell’s resignation from the memberships
position
Motion:
Kevin A
Second:
Matt Hall
Discussion:
Marilyn Sullivan will take over memberships. Deep thanks to Jim
Maxwell for his service to the IJA.
Vote:
passed by unanimous consent
E
Motion
to go into Executive session to discuss legal matters
Motion:
Kevin A
Second:
Matt Hall
Vote:
passed by unanimous consent.
F
Motion
to move out of Executive Session
Motion:
Kevin A
Second:
Thom Wall
VARIA:
A 6 DVD version of Dave Finnegan’s' book was filmed with Matt Hall
and Dorothy Finnigan, but for various reasons never made it to
market. Matt Hall would like to explore using the footage, possibly
in pieces on the website or on YouTube. It would not cost the IJA
anything. It could replace the monkeysee option. It could also be
used in the Y.E.P program to send students to instructional videos
that are linked to the IJA.
A
member wanted to remind the board that archiving classic footage,
magazines, and props can and should be a part of drawing people in to
the IJA. On the topic of archives there may be a need to “mend
fences” with Art Jennings Jr. who was upset with the way archival
footage of Art Jennings was handled in the past, when some was
accidentally auctioned off at an IJA festival. Kim Laird will handle
communicating with him to try to facilitate getting more archival
material in the future. At the EJC there is usually a temporary
museum of memorabilia, shirts, props, etc. and the IJA could consider
having a similar display at the festival.
In
addition the IJA is encouraged to bring back the silent auction to
raise funds and generate interest at the festival.
A
member who has been on the awards committee wants to step out and
encourages a board member to step in to mediate conflicts within the
committee.
9.
NEXT MEETING: Next
regular BOD meeting will be held August 25 at 8pm EST
9.
ADJOURNMENT: Thom
Wall moved to adjourn the meeting. Second by Matt Hall. Meeting
adjourned at 6:51 pm PDT.
Attachment
A...
MonkeySee.com
contract attached separately.
Attachment
B...
Online
Workshops Series:
 |
||||
 IJA ezine eJuggle! |
 IJA Facebook |
 IJA youTube |
 IJA Juggling.tv |
Copyright © 1996-2024 by the International Jugglers’ Association, Inc. All rights reserved. |
 |
||||
| Site design credits | ||||