IJA Board Meeting - August 4, 2000
Present: Board Chairman Paul Richmond; Directors Martin Frost,
Ben Schoenberg, Norman Schneiderman, Braidy Brown, Katje Sabin; CAO Bob
Mahler; Secretary/Treasurer Richard Dingman; Guest Lais Franzen,
representing Kaskade Magazine.
Absent: Director Todd Strong (excused, not at fest, checked in by
phone at start of meeting); Director Art Jennings (excused); Ginny Rose,
fest coordinator (excused, managing fest); Becky Schneiderman, notetaker
(excused, working on producing championship show).
Call to Order: Chair Paul Richmond called the meeting to order at
4:20pm. Katje continued as temporary notetaker.
Minutes: The minutes of the previous two meetings were
distributed for approval later in the meeting.
Agenda: Agenda is still informal. The board agrees to address the
following topics during this meeting:
- Meet with Lais
- Priorities discussion
- Approve previous minutes for publication and distribution
New Business:
Kaskade Magazine Presentation: Lais Franzen Lais presented a very
general expression of willingness to work with the IJA board to develop a
potential plan to carry IJA content in Kaskade magazine. No formal
specifications have been presented by the board and therefore no formal
dollar-based proposal can be made, although different scenarios were
discussed.
It was agreed by the board that a committee should be formed to create a
clear definition of specifications and expectations of our magazine, and
that much of this should be built with member input. After it is
researched at the committee level, the specifications will be presented to
the board and the board will put the publications contract up for bid at
the appropriate time.
Committee Process: A discussion on the committee process
followed, covering committee creation, expectations, and accountability. It
is the intention of the board to have much of the business of the
organization dealt with at the committee level, so that board meetings can
be efficient and productive. The board will make a very clear directive of
expectations to a committee, who will meet and generate discussion,
research information, options and recommendations of a course of action,
anticipating questions by the BOD. They are to return to the BOD within the
timeline set initially by the BOD, distributing information before the
meeting where the issue is to be decided upon so that each board member is
fully informed before the vote. Committees will have at least one board
member, possibly more, and also staff and IJA members as needed.
JUGGLE Liaison Policy Clarification: It was pointed out
that the JUGGLE magazine editorial liaison does not oversee business
matters, and that Norman is the JUGGLE business contact. The
JUGGLE editorial liaison oversees production of the Insider, and
reads over JUGGLE content before publication for liability and fact
checking.
Web Site: Martin was appointed webmaster without objection. Past
board member and webmaster Steve Salberg will be asked to continue working
on the site, also.
Gag Rule: Martin moved to pass the following statement: "The real
or perceived gag rule does not exist. The board is free to talk about
anything not discussed in Executive Session." Paul seconded, and the motion
was passed without objection. Paul volunteered to announce this to the
membership immediately.
Priorities/Vision: After a long discussion of each board member's
personal list of priorities, it was decided that an issue that wasn't even
on the list was probably the highest priority: a vision. The board needs to
generate a common vision, a statement of intent and goals to work towards
together. The phrasing of this statement could considerably alter the
direction of future decisions. Richard volunteered to write a question
designed to facilitate the creation of a vision statement to be published
in the Insider and posted on the webpage for member feedback.
Paul Richmond as chair will oversee all committees
Life Member Program: By all accounts, especially those expressed
during the Member Meeting the day before, the Life Member Program needs to
be resolved. A Membership Committee was formed, and their first directive
from the Board was to Deal With The LMP (this might become a subcommittee
of the Membership Committee). Martin, Ben, Braidy and Norman volunteered
for this committee. Martin is the chair of the committee.
Financial Committee: The Financial Committee will consist of Bob,
Norman and Richard, and a number of members have expressed interest and
will be invited to join, also. The first task of the Financial Committee
will be to finish the 2001 budget for BOD approval.
Communications Committee: This group will oversee the general
communications of the IJA, including the magazine, the Insider, other media
(except the web, which is overseen by Martin, although the Communications
Committee and the webmaster will work together), and public relations in
general. Katje volunteered for this committee, and other interested IJA
members are welcome to contact her to join.
World Juggling Day: Paul was assigned WJD chair last year, he
expressed that the board needed to make some decisions as to the future of
WJD, which is on the agenda of idems the new board needs to deal
with. Martin is the new contact person.
Minutes: The minutes of the last two meetings were read and
approved as amended unanimously.
Adjournment: The meeting was adjourned at 7:15pm with no
objection.
Next Meeting: There was no date set for the next meeting. The
board will be notified via email as to the next board meeting date. The
minutes and agenda are due to be distributed before the next meeting. Items
for consideration for the next agenda could potentially include:
New Business:
- Family Membership: directive to the Membership Committee?
- Member Benefits: directive to the Membership Committee?
- Increasing Membership: directive to the Membership Committee?
- Fundraising: directive to Membership Committee?
- Sponsorship: request assistance from Tripp Holmgrain?
Old Business:
- Vision Statement: Richard
- WJD 2001: Paul
- Festival 2000 accounting and report: Ginny
- Festival 2001 progress report: Ginny
- IJA budget 2001: Financial Committee
- LMP: Membership Committee
- Communications: Katje
- Clubs & Affiliates report: Katje (is Katje the C&A director? this wasn't
assigned)
- Web site report: Martin
- Magazine specifications report: Magazine Committee
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