IJA BOARD MEETING - NOVEMBER 27, 2000
Called to order 9:12pm EST
PRESENT: Paul Richmond, Chairman; Art Jennings, Braidy Brown, Martin
Frost, Norman Schneiderman, Ben Schoenberg, Katje Sabin, Todd Strong,
Board Members; Bob Mahler, CAO; Richard Dingman, Secretary/Treasurer;
(Ginny Rose, Festival Coordinator - available if needed.)
RECORDER: Becky Schneiderman
1. FINANCIAL
MOTION: Year end statements for 1998, 1999, and third quarter 2000 will
be posted in the Insider and on the web page.
MOTION: Martin
SECOND: Katje
Discussion
- There are space considerations for putting it all in the Insider.
- Corrections are needed to the Archival Fund line-a note will be included to explain that at the
time of the statement, money was being transferred between accounts, and therefore is not
reflected in the total. Bob and Braidy will work out the details to reflect expenses that have
been taken out.
- Finance committee will work out line item JUGGLE expenses and send to all board members
for review.
REVISED MOTION: Year end statements for 1999 and third quarter 2000 will
be printed in column form in the Insider, and the year end statement for
1998 as well as 1999 and third quarter 2000 will be posted on the web
page. A note in the Insider will be included to say the full 2000 year
end statement will be published when it is available and that the 1998
year end statement is available on the web page or to anyone sending an
SASE to the IJA Secretary/Treasurer.
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
The following two requests were made by IJA member, Andrew Conway:
1. "All payments of expenses by the IJA will be published on the IJA web
site and available to members by mail on request. The published details
will include the name of the person receiving the payment, the date, the
amount and the reason for the payment."
2. "It is unnecessary and inappropriate to keep IJA members in the dark
about decisions the board has considered, as has often been the case
with the IJA board over the last several years. Since many of these
decisions are based on financial considerations, the board resolves to
undertake a complete and immediate disclosure of all the IJA's financial
statements and records."
- Both proposals were acknowledged and discussed. The board will be releasing financial
information, but the board does not want to release all the information required by these
proposals. Paul will explain further in his report in the Insider.
VOTE: FOR - 0, AGAINST - 8, ABSTAIN - 0
Budget: Board members gave input as to additional items needed in the budget.
- All agreed the proposed budget is not to be published.
- Items to be included:
- A line item for the Insider
- A line item for phone calls - including number of conference calls
- A line item for general advertisement, including advertisement for new
members
- Where will travel expenses and room and board be reflected?
- Norman emphasized that the most important line item is how to bring in more money to keep
the bottom line out of the red.
- Discussion to continue via e-mail and telephone towards the end result of consensus and an
approved final annual budget. A request was made for discussion to be carried out on the net to
help manage and organize the volume of communications.
2. LIFE MEMBERSHIP
MOTION: Moved to adopt the following resolution (pending enabling
changes in the Bylaws):
--That the IJA life members be restored to full membership rights as
those rights existed prior to the resolution to terminate certain life
member rights, which resolution was passed by the IJA Board of Directors
on Oct. 26, 1999. The IJA has an obligation to its life members, who
include many of the IJA's strongest supporters over the years; the IJA
intends to honor that obligation. In particular, life members retain
their rights to receive the IJA magazine and the IJA roster and the
right to vote in IJA elections, without any additional costs to the life members.
MOTION: Norman
SECOND: Braidy
Discussion:
- It is a PR necessity and moral obligation to our life members.
- Ben read aloud a letter from 32 members given to him at the Quad Cities festival.
- Funding is still an issue. The membership needs to know it is still an issue and be kept
informed as to what is being proposed to correct the financial situation as well as why the
program is being reinstated.
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
MOTION: Moved to amend the Bylaws as follows:
- In ARTICLE II - MEMBERS, paragraph 2, Individual Members, after the
first sentence, insert the three sentences:
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The class of Individual Membership shall then be divided into three
subclasses - Regular, Youth and Life, determinant upon dues paid and,
for Youth Individual Members, eligibility by age. The age limit for
Youth Individual Members shall be fixed by the Board of Directors and
shall be subject to such changes as the Board of Directors may, from
time to time, determine. The Board of Directors may, from time to time,
close or open the organization to accepting new Life Individual Members.
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- In ARTICLE II - MEMBERS, paragraph 12, Annual Dues, replace the first
sentence with:
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Annual dues shall be levied on Regular Individual Members, on Youth
Individual Members, and on Family Members.
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- In ARTICLE II - MEMBERS, add the following paragraph after paragraph 12:
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13. Lifetime dues. Life Individual Members, also known as Life Members,
shall pay lifetime dues once. The amounts of the lifetime dues and the
periods over which lifetime dues shall be paid shall be fixed by the
Board of Directors and shall be subject to such increase or decrease as
the Board of Directors may, from time to time, determine, provided that
such increases or decreases shall not be retroactive.
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MOTION: Braidy
SECOND: Katje
Discussion:
- Former board member Sam Kilbourn was consulted and gave the go-ahead.
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
3. YOUTH MEMBERSHIP
Discussion:
- The board discussed the pros and cons of establishing a Youth Membership program.
- Funding issues discussed were: funding up front vs. as it goes along, asking the membership for
suggestions and feedback, and asking JUGGLE magazine to share in the expense.
- Informally there were no objections to the development of a Youth Membership program.
- What should be the cut off age for youth membership?
- It was generally agreed that if $1000 or more in donations is received and/or costs are reduced
(from JUGGLE magazine), the Board will vote by e-mail or phone to implement Youth
memberships.
4. FAMILY MEMBERSHIP
The board is considering a proposal to change the Family Membership. The
IJA would charge $5 for each additional immediate family member at the
same address who is 13 or older and wants to be an IJA member. For that
$5, each additional person gets: IJA membership, eligibility to attend
IJA festivals, their name in the roster (with the rest for the family),
an IJA membership card, and a vote (if 13 years or older). Additional
such family members would not be allowed to join under a Youth
Membership. A proposal will be posted in the Insider and on the web page
for member input.
5. INTRODUCTORY OFFER
The board is considering an introductory offer to interested potential
members, which could include two issues of JUGGLE for about $12. Current
and former IJA members would not be eligible, and membership would not
be included in the offer. The membership will be approached for input.
(Bob Mahler excuses himself from the meeting due to the time of night.)
6. DONATIONS/FUNDRAISING
MOTION: Moved to adopt the following policy:
--That a program of voluntary donations be developed. For certain
levels of donations, premiums or special recognition may be offered to
the donor.
--That requests for donations be sent out at least once a year.
--That, to the extent possible, donation information be included in
any subsequent IJA membership forms or brochures as well as listed on
the IJA website.
MOTION: Martin
SECOND: Katje
Discussion:
- A formal donation program could be a solution to meeting the financial needs of the various
aspects of the IJA which are not self-supporting.
- A request for donations could be issued on a yearly basis.
- A system of recognition of donors would be developed.
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
Donation Committee formed: Bob Mahler, Braidy Brown, Eric Bagai, Norman
Scheiderman, Paul Richmond, Todd Strong
7. WORLD JUGGLING DAY
MOTION: Moved:
--To appoint Bill Giduz as Director of World Juggling Day (WJD) and
Martin Frost as the board's representative on the WJD team.
MOTION: Katje
SECOND: Todd
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
The IJA created World Juggling Day. Sam Kilbourn will be consulted
regarding the legal aspects including the significance of the domain
name. Martin will work on the agreement and the logos.
MOTION: Moved:
--To commit to supporting WJD for at least five years
--To approve an expense of $250 for T-shirts and stickers for WJD
--To approve an expense of $400 for IJA prizes for WJD, with exact
prizes to be determined by the board's WJD representative.
MOTION: Martin
SECOND: Ben
Discussion:
- Concerns were raised with allocating money that is not there.
- Bill Giduz has indicated he would like the money to be committed before the end of the year.
Martin thinks we need to commit the money or WJD 2001 won't be any different from WJD
2000.
- Todd Smith Products will probably donate around $1,000 in merchandise.
- Royalties for the videos as IJA donations for prizes may be an issue and need to be considered.
VOTE: FOR - Paul, Art, Braidy, Martin, Todd, Ben, Katje;
AGAINST - 0; ABSTAIN - Norman
MOTION CARRIED
Todd Smith may believe he has exclusive sponsorship for 3 more years
based on an agreement he had with Bill Giduz. To Norman's knowledge,
nothing ever came across the CAO desk requesting those conditions.
Agreements are supposed to be in writing and approved by the board.
Future agreements need to be made in writing and with the IJA rather
than solely with Bill.
Should the list of those registering be sold or provided to others
besides the IJA and Todd Smith?
8. INSIDER
MOTION: Moved:
--To appoint Kathy Kalvan as the editor of Insider.
MOTION: Martin
SECOND: Katje
Discussion:
- One person responded to the call for volunteers for editor of the Insider. He could be referred
to Kathy to be an assistant if needed.
- Katje will work on putting together a job description including expectations for time
commitment, etc.
VOTE: FOR - 8, AGAINST - 0, ABSTAIN - 0
MOTION CARRIED
9. MISCELLANEOUS
Members are expressing interest and volunteering to serve on the various
committees. They need to be acknowledged. Andrew Conway has requested to
be on the finance committee. Katje supports this, and if he is not
included she wants to know why. Ginny submitted a job description for
festival coordinator. Thanks to her for all the work she put in to the
document. It will be a great tool of reference for future festival
development. Thanks to Martin who has done a great job with the web page
and its current look.
10. AGENDA FOR NEXT MEETING
Affiliates report - Katje
Donations committee report
Submit agenda items to Paul
Date for next meeting:
- Mid-January, but avoid the Mad Fest weekend.
- Request was made for an earlier time of day to better accommodate different time zones.
- Sunday was suggested.
Minutes must be approved before being published. At minimum, Paul will
include a list of motions passed in the next Insider.
MEETING ADJOURNED approximately 11:30pm EST.
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