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Previous minutes: July 17, 2003 | List of available minutes | Next minutes: July 19, 2003

IJA Board Meeting - July 18, 2003

Held in Reno festival gym in Reno, Nevada

Present: David Davis, chair; Jaye Butler, Andrew Conway, Greg Phillips, Ben Schoenberg, Todd Strong, directors; Martin Frost, webmaster; Norm Schneiderman, general manager; Katje Sabin, recording secretary; also several members observing throughout.

Call to order: Meeting called to order at 4:36pm PDT.

Agenda: Ben moves to accept the proposed agenda. Agenda accepted by unanimous consent.

MINUTES

Minutes Policy: Andrew moves to include comments in minutes for this and all future meetings.
Aye: Andrew, Ben, Todd
Nay: Jaye
Abstain: David, Greg
Motion fails.

(Greg notes that where Roberts Rules require a majority of votes cast to pass a motion, the IJA Bylaws require a majority of the votes of the directors present at the meeting to pass a motion. Only 3 of 6 directors voted Aye on the last motion, and thus the motion failed.)

Greg moves to reconsider the last motion in light of this new understanding of procedure.
Motion to reconsider passes by unanimous consent.

Jaye offers to amend the motion so that it reads as follows: that we include details in minutes for the benefit of our members for this and all future meetings. Norm states for the record that he fully supports the idea of detailed minutes.
Motion passes by unanimous consent.

July 17, 2003 Meeting: Andrew moves to approve the minutes of the July 17, 2003 meeting as corrected.
Motion passes by unanimous consent.

Prior Meetings: Andrew moves that the board create a committee of board members and grant this committee the power to review and correct minutes of meetings prior to this date.
Motion passes by unanimous consent.

Andrew proposes that Jaye, Scott and Ben serve on the committee created by the previous motion.
Motion passes by unanimous consent.

REPORTS

General Manager: Norm reports that the festivals attendance is up to 546 jugglers and 196 spectators; Norm's opinion at this point is that the festival is profitable.

Webmaster: Martin reports that he has new directors' photos posted on the web site, and has posted on the external forum about the available volunteer positions. He also announced that we have an offer of free web hosting from Barry Bakalor, and that he recommends the board accept this offer.

Transition Liaison: Greg met with Norm, Richard and Ginny earlier today. They are working to identify and prioritize the necessary tasks. Greg announces that he is willing to commit to the liaison position through August 15, 2003. Andrew volunteers to investigate and recommend to the board options for phone and mail service transfers.

OFFICERS

Treasurer: Ben reports that a candidate has approached him, and that he will investigate further. Andrew says that he is willing to be the back-up for the pro-tem treasurer position if necessary.

Member Coordinator: Member Mike Sullivan is interested in volunteering for this position. Greg notes that Stan Allen of Stagewrite was writing a proposal to deal with this task.

The board agrees to carry this discussion to the next meeting, when more information will be available.

OLD BUSINESS

Magazine: Ben notes that there might be a fax from Stan arriving soon that would affect the direction of this item. He suggests that further discussion of this and the previous Member Coordinator position be postponed until this fax is received and distributed to board members. Item postponed by unanimous consent.

Director Benefits: Jaye moves to eliminate registration, housing and meals as board benefits at the annual meeting and/or other meetings of the IJA. Andrew seconds.
Aye: Jaye, Andrew, Greg, Todd
Abstain: Ben
Motion passes.

Bylaws Proposal: Andrew suggests this item be postponed.
Item postponed by unanimous consent.

Forum Proposal: Andrew moves that the discussion forum on the IJA web site should be an official channel of communication between the board and the membership; that access to it should not be password protected; and that it should only be moderated by the deletion of posts which are off-topic or contain material unsuitable for a family audience.
Aye: Andrew, Greg, Ben, Todd
Nay: Jaye
Motion passes.

MEMBER COMMENTS

Member Rick Purtee suggests that the board investigate setting up a financial mechanism by which affiliates could obtain donations under the IJA's non-profit number. Rick is invited to submit a proposal in writing. It is suggested that the finance committee and affiliate director further investigate this possibility.

A member has approached Dave suggesting the IJA solicit comments and feedback regarding this festival from participants. Jaye volunteers to set this up.

Next Meeting: 2pm, Saturday, July 19, 2003, in the Reno festival gym.

Adjournment: Meeting adjourned by unanimous consent at 7pm PDT.

Respectfully submitted,

Katje Sabin
IJA recording secretary, pro-tem


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