IJA Board Meeting-March 21, 2007

1. CALL TO ORDER: Chair Kim Laird called the meeting to order at 8:06 p.m. EST.

2. ROLL...Present: Kim Laird, chair; Sandy Brown, Don Lewis, Jim Maxwell, Will Penman (board members); Chuck Hawley (Recording Secretary); John Satriano (Festival Director), Holly Greeley (Treasurer), Martin Frost (Communications Director)
Absent: Bob Neuman, Jerry Martin

3. APPROVAL OF AGENDA: Agenda approved by unanimous consent.

4. PREVIOUS MINUTES: Minutes of the Feb. 21, 2007 meeting passed by unanimous consent.

5. REPORTS
Festivals (John Satriano)
Tom Renegade would like to have 4 Renegade shows instead of 3. It's the 21st year and he wants to have a special show on Saturday night. Right now we do not have an auction director and John questions if we need one. Scott Plapinger is working with an expert on fund raising and non-profits. She is willing to help on a friendly basis. We have had very little pre-registration activity. Contact with Jerry Martin is necessary to resolve this problem. Kim is looking into this.

Finances (Holly Greeley)
Kim is trying to get the 1st quarter financial done for the next issue of Juggle. There have been some issues with people using Paypal and not getting their receipts via email. Holly is going to look into this.

Membership (Jim Maxwell)
Membership has remained relatively static- 1722 members active.

Store (Sandy Brown)
Sales are generally slow now. This seems to be due to trends (post holiday and post sale).

e-Newsletter (Don Lewis)
E-Newsletter is ongoing.

Phone Program (Will Penman)
Will tried the program of contacting members via email and phone and did not have much luck getting responses back. Although he did have a few good responses he thinks that the program should end. The phone he has been using will sent to Sandy for IJA business.

6. CONTINUING BUSINESS
none

7. NEW BUSINESS
7a. Don Lewis moves to accept the attached agreement between the IJA and Jason Garfield in regards to the People's Choice DVD being produced by the IJA. See attachment A. Seconded by: Jim Maxwell.
Discussion-Attachment A is modified following board's discussion. (Jason's provision part 3)
Motion passes by unanimous consent.

7b. Kim Laird moves for the board to utilize the online survey company www.speedsurvey.com to conduct an email survey of present and recent former members to get member input on various IJA topics. The IJA will cover the cost of the online service ($20). See attachment B for survey questions. Seconded by: Jim Maxwell.
Discussion- The open forum and Scott Plapinger's non-profit acquaintance is will to help for free. Don recommends that the IJA covers the cost and not Kim. The board agrees and the motion is changed. The question will be decided on in the future.
Motion passes by unanimous consent.

7c. Sandy Brown moves that the IJA send extra copies of the spring JUGGLE magazine to the attached list of schools for promotion of the Winston-Salem fest, the IJA, and juggling. See attachment C for detailed plan. Seconded by: Don Lewis.
Discussion- The cost will be covered by an anonymous individual.
Motion passes by unanimous consent.

7d. Jim Maxwell moves for approval in principle of the draft agreement between sponsors of the DVD magazine and the IJA. If the draft has no material revisions, no further board approval is necessary. See attachment D. Seconded by: Don Lewis
Motion passes by unanimous consent.

7e. Kim moves for purchase of a new credit card terminal. Seconded by: Sandy Brown.
Discussion: Cost will be approximately $275 + supplies.
Motion passes by unanimous consent.

7f. Don Lewis moves to permanently amend the IJA Pre-Election and Election Regulations as follows:
--Change 'Nomination submission deadline for candidate's name to appear on the Mail-in Ballot' from March 31 to April 10.
--Change 'Candidacy statement submission deadline for a statement to be published in conjunction with the mail-in ballot' from April 7 to April 15. Seconded by: Jim Maxwell.
The motion passes by unanimous consent.

8. NEXT MEETING: Next regular BOD meeting will be held April 18, 2007 at 8pm EDT. Agenda items due to BOD chair on or before April 8, 2007.

9. ADJOURNMENT: Don Lewis moved to adjourn. Meeting was adjourned at 9:36 p.m. EST by unanimous consent. Respectfully submitted, Chuck Hawley

 

Attachment A:
Contract between the International Jugglers' Association and Jason Garfield.

The following sets forth the terms between Jason Garfield and the
International Jugglers' Association, within this contract referred to as ("IJA") for a
video rights exchange.

Jason Garfield Provisions

1. Jason Garfield grants permission to the IJA to use footage from his 2nd place routine as captured on video during the 2000 IJA Individuals
Competition held in Montreal.

2. This footage may be used on the IJA's people's choice award DVD
highlighting the first twenty recipients of the IJA's People's Choice Award.

3. A link to Jason Garfield's website will be superimposed at the discretion of the video producer over up to the first and/or last 10 seconds of the footage used. URL will be superimposed as follows www.jasongarfield.com"

IJA Provisions

1. IJA grants permission for Jason Garfield to use footage from his 2000 and 2002 IJA Individuals Competition routines for use on retail DVD to be produced by Jason Garfield and/or the World Juggling Federation. Footage may include Jason Garfield's emcee introduction, competition routine, emcee outro, and any awards footage leading up to and including Jason Garfield.

2. Jason Garfield agrees to provide the IJA with a credit on the DVD that contains this footage. The credit will list the DVD that the IJA footage is taken from and include the IJA's URL, www.juggle.org.

The effective date of this Agreement shall be the date set forth below to be completed by the IJA. This Agreement shall not be effective until both parties have executed it by signing where provided.

Jason Garfield

By: ______________________________ Date:_________________
Jason Garfield

International Jugglers' Association

By: ______________________________ Date:_________________

Printed Name:_____________________________

Attachment B:
These are proposed survey questions. The survey does allow for open-ended responses. This is suggested text subject to change after review and discussion.

IJA SURVEY...
Please take a few minutes to respond to the questions on this International Jugglers' Association survey. We are interested in your input to give our members what they need and help make the IJA stronger. This survey is totally anonymous. All answers will be compiled by Speed Survey and a summary of answers will then be emailed the the IJA board of directors.
Thank you!

1. What format do you prefer for the IJA magazine?
a. print magazine
b. DVD magazine
c. combination of print and DVD (alternating)
d. e-magazine (totally online publication)
e. I'm not interested in any type of magazine
f. None of the above. I would suggest...(box for open-ended response)

2. How much are you willing to pay in membership dues to keep a embers magazine?
a. $30 adult/$23 youth...the current rates
b. $35 adult/$28 youth
c. $40 adult/$33 youth
c. $0 I'm not interested in any type of magazine.
d. I'm willing to pay... (box for open-ended response)

3. Presently the annual fest subsidizes JUGGLE magazine. Do you feel this practice in the IJA is acceptable or should the magazine be self-sustaining?
a. It is acceptable for the fest to subsidize the IJA magazine.
b. It is NOT acceptable for the fest to subsidize the IJA magazine.

4. Do you attend the annual IJA fest in July?
a. Yes! Every year.
b. As often as possible.
c. Sometimes, if it's close enough to my home.
d. Rarely
e. Never

5. If you have not attended IJA festivals, what prevents you from attending on a regular basis?
List reasons below...(box for open-ended response)

6. For those of you who have not renewed your IJA membership, why have you not renewed?
a. I just forgot.
b. My interests changed.
c. Other. Please include your specific reason(s) for not renewing...(box for open-ended response)

7. Would you be interested in group discounted liability insurance as a member benefit of the IJA?
a. yes
b. no
c. possibly, but...(box for open-ended response)

8. What other membership benefits would you like to see the IJA offer if possible?
List below...(box for open-ended response)

Help us get to know you better!
9. Juggling for me is...
a. my main profession
b. a part-time income activity for me
c. mostly a hobby (I seldom/never juggle for money)

10. My age group is...
a. 0-17
b. 18-25
c. 26-35
d. 36-45
e. 46-55
f. 56-65
g. over 65

11. I am...
a. male
b. female

12. My favorite juggling apparatus is...
a. balls
b. clubs
c. rings
d. diabolo
e. poi
f. contact
g. other (please list)...(box for open-ended response

Thank you for taking the time to answer these questions concerning the International Jugglers' Association. The culminating report will be posted on the IJA forums located online at www.juggle.org/forum.

Attachment C:
The following is a list of schools to which I propose we send a copy of the spring issue of JUGGLE. All information used in compiling this list is from www.localschooldirectory.com/city_search_result.php/city/Winston%20Salem. I have removed all schools which were strictly lower elementary grades. I have also deleted schools which had a total of 20 or less students. I left Arts Based Elementary School on the list only because they do have juggling as part of their curriculum. I will happily call the building principals prior to the magazines being mailed to check on their receptiveness to a free issue of JUGGLE.

The step-by-step procedure I would like to establish for this project is as follows:
1. Call each building principal to ask if they are open to receiving a free issue of JUGGLE.
2. Compose a letter to be included with these magazines or to be mailed in advance of the magazine introducing the IJA and letting the building administrator know some of the benefits of juggling and that the IJA is coming to town in July
3. Mail out the spring issue of JUGGLE to the list of schools included here.
4. Follow up with either a phone call or letter in mid to late May to get feedback on the magazine and explain how the school can have JUGGLE in their library year round.

Cost of mailing: I will be getting this figure from the post office.

Winston-Salem Public Middle Schools and High Schools...
40 schools total.
1. Arts Based Elementary School in Winston Salem, NC
1380 Martin Luther King Jr Dr., Winston Salem, NC 27101
2. Atkins Middle School in Winston Salem, NC
1215 N Cameron Avenue, Winston Salem, NC 27101
3. C G Woodson School Of Chall. in Winston Salem, NC
437 Goldfloss Street, Winston Salem, NC 27127
4. Carter Vocational High School in Winston Salem, NC
2700 S Main Street, Winston Salem, NC 27127
5. Carver High School in Winston Salem, NC
3545 Carver School Road, Winston Salem, NC 27105
6. Clemmons Middle School in Winston Salem, NC
3785 Fraternity Church Road, Winston Salem, NC 27127
7. Downtown Middle School in Winston Salem, NC
280 S Liberty Street, Winston Salem, NC 27101
8. Forsyth Academies School in Winston Salem, NC
5426 Shattalon Drive, Winston Salem, NC 27106
9. Griffith High School in Winston Salem, NC
1401 W Clemmonsville Rd., Winston Salem, NC 27127
10. Hanes Middle School in Winston Salem, NC
2900 Indiana Avenue, Winston Salem, NC 27105
11. Hill Middle School in Winston Salem, NC
2200 Tryon Street, Winston Salem, NC 27107
12. Hospital/Homebound Ed C School in W-S, NC
1401 W Clemmonsville Road, Winston Salem, NC 27127
13. Jefferson Middle School in Winston Salem, NC
3500 Sally Kirk Road, Winston Salem, NC 27106
14. Kennedy Learning School in Winston Salem, NC
1000 N Highland Avenue, Winston Salem, NC 27101
15. Lowrance Middle School in Winston Salem, NC
2900 Indiana Avenue, Winston Salem, NC 27105
16. Meadowlark Middle School in Winston Salem, NC
301 Meadowlark Drive, Winston Salem, NC 27106
17. Middle Coll. Of Forsyth County School in W-S, NC
2100 Silas Creek Parkway, Winston Salem, NC 27103
(11th & 12th grades only)
18. Mineral Springs Middle School in W-S, NC
4559 Ogburn Avenue, Winston Salem, NC 27105
19. Mount Tabor High School in Winston Salem, NC
342 Petree Road, Winston Salem, NC 27106
20. North Forsyth High School in Winston Salem, NC
5705 Shattalon Drive, Winston Salem, NC 27105
21. Northwest Middle School in Winston Salem, NC
5501 Murray Road, Winston Salem, NC 27106
22. Paisley Middle School in Winston Salem, NC
1400 Grant Avenue, Winston Salem, NC 27105
23. Parkland High School in Winston Salem, NC
1600 Brewer Road, Winston Salem, NC 27127
24. Philo Middle School in Winston Salem, NC
410 Haverhill Street, Winston Salem, NC 27127
25. Quality Education Academy School in Wi-S, NC
5012-D Lansing Drive, Winston Salem, NC 27105
26. Reynolds High School in Winston Salem, NC
301 N Hawthorne Road, Winston Salem, NC 27104
27. Wiley Middle School in Winston Salem, NC
1400 Northwest Boulevard, Winston Salem, NC 27104
28. Winston-Salem Prep. Academy School in W-S, NC
1215 North Cameron Avenue, Winston Salem, NC 27101

Private Schools...
29. Berean Baptist Christian School in W-S, NC
4135 Thomasville Rd., Winston Salem, NC 27107
30. Calvary Baptist Day School in Winston Salem, NC
5000 Country Club Road, Winston Salem, NC 27104
31. First Assembly Christian School in W-S, NC
3730 University Pkwy., Winston Salem, NC 27106
32. Greenhills School in Winston Salem, NC
1360 Lyndale Dr., Winston Salem, NC 27106
33. Our Lady Of Mercy School in Winston Salem, NC
1730 Link Road, Winston Salem, NC 27103
34. Redeemer School in Winston Salem, NC
1046 Miller Street, Winston Salem, NC 27103
35. Salem Academy in Winston Salem, NC
500 E Salem Avenue, Winston Salem, NC 27101
36. Salem Baptist Christian School in W-S, NC
429 S Broad St., Winston Salem, NC 27101
37. St Johns Lutheran Day School in W-S, NC
2415 Silas Creek Pkwy., Winston Salem, NC 27103
38. St Leo School in Winston Salem, NC
333 Springdale Avenue, Winston Salem, NC 27104
39. Summit School in Winston Salem, NC
2100 Reynolda Rd., Winston Salem, NC 27106
40. Triad Academy in Winston Salem, NC
905 Friedberg Church Road, Winston Salem, NC 27127

Attachment D...
This is a draft sent by Andrew.

Agreement between ______________________ ("Sponsor") and the International Jugglers' Association ("IJA").

The IJA will be producing a DVD magazine ("JuggleVision") which will be distributed to all IJA members, and may be sold through other channels as well. JuggleVision will have several segments.

Sponsor agrees to contribute $250 towards the cost of producing one segment ("the Segment").

Sponsor may select the the Segment from any that have not yet been sponsored.

IJA will add an announcement in JuggleVision before the Segment stating that Sponsor has helped finance the Segment, and providing a brief description of Sponsor and the URL of Sponsor's web site. The wording of the announcement is to be mutually agreeable to IJA and Sponsor.

Sponsor may also provide a video commercial up to two minutes in length. IJA agrees to add the commercial to a "Special Features" menu on the DVD.

IJA reserves the right to request changes in the commercial if it is not suitable for a family audience or might expose the IJA to any liability.

IJA will not make any other use of video commercial without permission of Sponsor.

IJA will invoice Sponsor after JuggleVision has been distributed. Payment will be due within 30 days of the invoice date.

Signed , dated etc...