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IJA Board Meeting- March 18th, 20091. CALL TO ORDER: Chair Chuck Hawley called the meeting to order at 8:07 p.m. EDT. 2. ROLL: 3. APPROVAL OF AGENDA: Chuck Hawley moved to
approve the agenda. In the varia section the following topics have been
added to discuss: World Juggling Day budget and money transfers from
the life member fund. The agenda was approved with additions. 4. REPORTS: (See Below) 5. VARIA: 5b. Chuck Hawley will be the board member who
oversees the nomination process. 5c. The festival DVD has been delivered. See
the Video Report below. 5d. Board members are still gathering information
about whether we want to find someone to write grants for the IJA. 5e. World Juggling Day is approaching. Last year
the budget was a $1000. Approximately $800 was spent on World Juggling
Day last year, most of that money was for t-shirts. If the board wants
to save money, t-shirts should not be created and printed. The IJA
would be willing to donate items as prizes for World Juggling Day. 5f. Discussion on whether or not to transfer
money from the life member fund to the bank account. If we don't transfer
money from the life membership fund, bills will get paid slower than
usual. If fest registration continues to go up then funds will be
okay. It isn't a bad idea to authorize the transfer of the funds then
the BOD can evaluate in a few weeks where festival registration is
compared to costs. 6. NEXT MEETING: Next regular BOD meeting will
be held on April 15, 2009 at 8:00 p.m. EDT. 7. ADJOURNMENT: Chuck Hawley moved to adjourn
the meeting at 8:38 p.m. EDT.
Respectfully submitted by Janelle Hawley.
REPORTS: Festival Report - submitted
by Mike Sullivan We will process all the comps and advise all of the
comp recipients prior to April 15. Dan Holzman has added Tony Frebourg to the Cascade of
Stars lineup, donating his own airline miles to the IJA to bring Tony
in. Tony will also present two free workshops on advanced diabolo
routines. Travel for Florent LeStage and Team RdL is booked and
paid for @ $5,114. We have yet to pay air for Michael Menes or Michael
Chirrick. John Satirano, Dan Holzman and Mike Sullivan reviewed
all the Cascade of Stars and Welcome Show travel and other expenses
so far and we are under budget. We will need to pay for a few nights
of lodging for some performers, probably less than $800 worth, so
we are expecting to be under budget for the shows and special guests
by about $1,000 to $1,500. Embassy Suites is sold out. As of March 11, we are 58%
of goal on total hotel room sales, with the Embassy at 116% of contracted
sales and the Marriott at 19.91% of contracted sales.
Bookkeeper's Report - by Holly Greeley, submitted
by Janelle Hawley
Championships Report - submitted by Chuck
Hawley
Video Report - by John Satriano, submitted
by Janelle Hawley |
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